Overview
Join our dynamic team as an Office Assistant and become the backbone of our daily operations! This vibrant role offers the opportunity to support office management, streamline administrative tasks, and enhance overall office efficiency. As an energetic and proactive team member, you'll handle a variety of clerical responsibilities, provide exceptional customer service, and ensure the smooth functioning of our busy office environment. Your organizational skills and positive attitude will help create a welcoming atmosphere for staff, clients, and visitors alike.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately.
- Perform data entry tasks using tools like QuickBooks, Microsoft Office, and Google Workspace to maintain accurate records.
- Assist with filing, proofreading documents, and organizing office supplies to support daily administrative functions.
- Support calendar management and scheduling for meetings, appointments, and events with meticulous attention to detail.
- Provide customer support by addressing inquiries promptly and professionally, ensuring a positive experience for all stakeholders.
- Conduct basic bookkeeping tasks such as invoicing and expense tracking to assist with office financial management.
Experience
- Previous office management or administrative experience in a fast-paced environment is highly preferred.
- Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with clerical duties such as filing, data entry, proofreading, and document organization.
- Strong organizational skills coupled with excellent time management abilities to prioritize tasks effectively.
- Bilingual abilities are a plus to support diverse client interactions and team communication.
- Familiarity with office equipment including multi-line phones, fax machines, printers, and basic bookkeeping software like QuickBooks.
- Proven customer service skills with a professional demeanor and effective phone etiquette. Embark on a rewarding journey where your organizational talents and proactive approach will make a meaningful impact every day!
Pay: $10.00 - $12.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
