Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will bring enthusiasm, technical proficiency, and a passion for creating a welcoming environment. If you thrive in fast-paced settings, excel at multitasking, and possess strong office management skills, this opportunity is perfect for you! All positions are paid roles that contribute directly to our company's success.
Duties
- Greet visitors and clients warmly, providing exceptional customer service and maintaining a professional front desk presence
- Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
- Handle data entry tasks with accuracy using productivity software such as Microsoft Office and spreadsheets
- Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents
- Support office management tasks including calendar management, appointment scheduling, and coordinating meetings
- Assist with bookkeeping activities using QuickBooks or similar accounting software when necessary
- Provide general administrative support such as word processing, copying, faxing, and preparing correspondence
- Facilitate effective communication between clients, team members, and external vendors to ensure seamless operations
Qualifications
- Entry level position with strong clerical skills and familiarity with front desk operations
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry skills
- Will teach multi-line phone systems and excellent phone communication skills
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of QuickBooks or other accounting software is a plus for supporting financial tasks
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Demonstrated computer literacy and technical proficiency across productivity software and office equipment
- Previous experience in customer service or client communication roles preferred
- Ability to manage time effectively while handling multiple responsibilities simultaneously
Join our team to be the friendly face of our organization while supporting vital administrative functions! We value energetic professionals who are eager to contribute their skills in a collaborative environment.
Pay: $18.00 - $19.00 per hour
Work Location: In person
