Company: Gemini Tech Services, LLC
Job Title: Administrative Assistant (HR & Payroll)
Benefits Group: Corporate
Position Type: Full Time
Pay Rate: Negotiable
Reports To: Chief Executive Officer (CEO)
FLSA Status: Hourly/non-exempt
Location: Willow Park, TX (Corporate Office)
Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.
The Administrative Assistant provides direct support to the Human Resources and Payroll/Time & Labor Departments. That support includes data entry, report generation, report, and data validation, tracking and verification of hours worked as it applies to Paid Time Off and Sick Leave calculations. Tracking of hours worked applies to Union (CBA) benefits.
This position may require daily project interface with Operation Directors, Program Managers and/or Site Leads. The position requires the incumbent to have attention to detail, good database management and excel software skills.
· Issue offer letters; validate rate of pay and H&W benefits, validate that documents are received for i9 processing. Validate USA citizenship.
· Send welcome emails to new hires.
· Schedule and coordinate Drug Testing Requirements
· Assist in New Program Phase-in
· Maintain Employee PHF
· Ensure Company Compliance – HR Arena
· Open enrollment
Payroll Time & Labor Tasks
· Validate/Review Time & Attendance entries.
· Oversee PTO and Sick request and/or accruals.
· Assist in Bi-Weekly Payroll processing.
· Maintain payroll reimbursements for employees per pay period.
· Review and process travel expense reports and reimbursements.
· Set up States/SUI/Withholding accounts/registration in states.
· Maintain Annual State Registrations and/or Reporting requirements.
QUALIFICATIONS
Education and Experience
· 2-year associate’s degree (Business preferred) or 4 years’ industry experience with a focus on Human Resources and Payroll processing
Skills, Knowledge, and Abilities
· Will use own judgment in choosing the proper procedure for each task.
· Excellent communication skills
· Be a U.S. Citizen
· Superior customer service focus
· Computer experience (Word, Power Point, Excel)
· Prior experience working with/for the US Military, a plus.
· Ability to speak read writes and understand English.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit or stand for lengthy periods of time, talk on the telephone, work on a computer for extended periods of time. Must possess: visual acuity to review written documentation; ability to hear and understand speech at normal room levels and on the telephone; and the manual dexterity to operate a cell phone, handheld radio, telephone, and keyboard.
Work Environment:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job is performed with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system.
Supervisory Responsibilities: None
ADDITIONAL QUALIFYING FACTORS: Reliable transportation to/from work is a necessity. As a condition of employment, must have acceptable background check results and pass a pre-employment drug screening. This position may be subject to random substance testing on an unannounced basis.
This is a corporate position and teleworking, or virtual support is not an option.
Gemini Tech Services an Equal Opportunity/Affirmative Action Employer/Minority/Female/Disabled/Veteran
Job Type: Full-time
Pay: $1.00 - $2.00 per hour
Work Location: In person
