Multiple Positions
ALABASTER CITY SCHOOLS
JOB DESCRIPTION
JOB TITLE: ACCOUNTS PAYABLE / PAYROLL BOOKKEEPER
QUALIFICATIONS:
- High school diploma or equivalent. Bachelor's degree preferred.
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Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience.
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Bookkeeping or Accountant experience preferred.
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Proficient in using Microsoft Word and Excel software.
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Experience with Harris/Next Gen Software preferred.
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Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
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Experience in computerized accounting.
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Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.
REPORTS TO: Chief School Finance Officer
JOB GOAL: To assist in the administration and the smooth and efficient operation of the Finance Department.
PERFORMANCE RESPONSIBILITIES:
- Manage accounts payable expenditures.
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Assign purchase order numbers and enter district level purchase orders.
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Prepare 1099's for all vendors.
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Assist in the preparation and maintenance of Accounts Payable files.
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Assist in payroll activities of the system in compliance with sound business practices, School Board policies, and federal and state laws.
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Assist in preparing journal entries and wire transfers for all payroll tax liabilities.
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Assist in approving and posting payroll entries to the general ledger.
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Assist in preparing expense transfers to charge payroll transactions to the correct site or department budget.
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Assist in maintaining and updating a spreadsheet of all salary schedules.
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Assist in maintaining the system control maintenance payroll tables.
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Assist in the preparation and maintenance of employee payroll files.
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Assist in balancing and printing W-2 forms, annually, and submit to federal and state authorities.
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Assist in updating system employee insurance premiums and benefits.
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Provide information and assistance for auditors as needed.
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Keep abreast of requirements such as accounting standards, budget changes and federal and state reporting.
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Demonstrate initiative in the performance of assigned responsibilities.
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Assist in all procedures and processes of payroll as needed.
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Serve as resource to schools and departments for payroll matters.
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Exercise a service orientation when working with others.
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Communicate in an effective and timely manner with cost centers served.
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Utilize appropriate strategies and problem-solving tools to make decisions regarding payroll, delivery services and the evaluation of services provided.
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Interpret and enforce statutes, Department of Education rules, system policies and procedures as they relate to payroll.
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Communicate effectively with the public, staff members, administrators and other contact persons using tact and good judgment.
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Perform other job-related duties as assigned by the CSFO and/or Superintendent.
TERMS OF EMPLOYMENT: Twelve Month contract. NON-EXEMPT EMPLOYEE.
EVALUATION: According to Board policies, administrative procedures, and guidelines.
SALARY: Appropriate placement on current salary schedule.
