Description:
Kennebec Valley Community Action Program (KVCAP), which seeks to strengthen individuals, families and communities through direct services and community collaborations that create solutions to poverty, is looking to hire a detail oriented and data driven full-time Enrollment & Billing Coordinator for the Child & Family Services department. KVCAP Child & Family Services, a Head Start/Early Head Start provider, offers child care, preschool, home visiting and whole family coaching in northern Kennebec and Somerset counties.
The Enrollment & Billing Coordinator will assist with financial components of assigned program initiatives, including scholarships and accounts payable related tasks. This role requires a highly organized, detail-oriented individual with strong financial knowledge and strong communication skills.
Responsibilities
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Determining eligibility of applications and ensuring completion of all required documentation.
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Completing data entry of child and family information as required in ChildPlus, E-DECA, and Procare.
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Scan all documents for the electronic child/family file.
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Establish income eligibility file and forwards appropriately for review.
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Provide enrollment support as assigned for HomeStart partners.
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Manages verification of childcare subsidies for enrolled families, as assigned.
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Assists and supports the C&FS Accounts Payable Specialist with petty cash reconciliations and voucher preparations as assigned.
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Provides coverage for the Hight Receptionist as assigned.
Requirements:
General Expectations
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Be committed to KVCAP's mission.
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Adhere strictly to confidentiality of internal and external customer information.
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Exhibit a positive, professional and collaborative attitude with all internal and external customers.
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Be punctual for scheduled work and use time appropriately.
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Perform required amount of work in a timely fashion with a minimum of errors.
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Be neat and maintain a professional appearance.
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Suggest and initiate new methods and procedures to streamline operations.
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Demonstrates a commitment to professional development.
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Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers.
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Perform other reasonably related job duties as assigned.
Qualifications
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Minimum of 3-4 years of administrative experience.
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Accounting systems knowledge preferred.
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Strong organizational skills.
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Strong written and verbal communication skills.
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Ability to work effectively with all internal/external customers, with accuracy and attention to detail.
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Computer skills and aptitude, including Word and Excel, required.
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Efficiency oriented with the ability to meet deadlines and present information in an effective manner.
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Ability to work collaboratively with all people and be able to perform varied task simultaneously .
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Follows accepted safety practices when performing all tasks and never works in a way which compromises his/her safety or that of clients or co-workers .
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Ability to pass State Bureau of Investigation, Department of Health and Human Services, Fraud, and National Sex Offender registry background checks .
Education Requirements
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Associates degree or equivalent experience as indicated above.
Benefits
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13 Paid Holidays, including Juneteenth and Indigenous People’s Day, plus one additional day during your Birthday month.
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Low cost health, dental, vision, life and long-term disability insurance options.
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100% employer-paid short-term disability insurance.
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Generous Paid Time Off program that starts at 4 weeks per year.
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Employer-sponsored retirement plan that includes an employer contribution and an employer match.
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Annual CSA program that delivers a weekly box of food from local farms to all participating employees for 20+ weeks per year.
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Professional growth and development opportunities.
Compensation details: 22.23-24 Hourly Wage
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