Job Overview:
We are seeking an entry level organized and detail-oriented individual to join our team as a Office Assistant. In this role, you will be responsible for providing administrative support to our management team, and other staff members ensuring smooth operations of the office. The ideal candidate will have excellent communication skills, be proficient in MS Office, and the ability to multitask.
Duties:
- Greet and welcome visitors in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to appropriate individuals
- Manage and maintain calendars, schedule appointments, and coordinate meetings
- Assist with event planning and coordination (may travel with a team member for these events).
- Perform general administrative tasks such as filing, data entry, scanning receipts/doc’s, and document preparation efficiently
- Handle incoming and outgoing mail and packages
- Maintain office supplies inventory and place online orders per management request as needed
- Research products for management team
- Travel includes picking up parts, supplies, etc. and dropping off parts, supplies, etc. to designated sites
- Provide support to other team members as required
Qualifications:
- High school diploma
- Fast learner and the ability to adapt to changes
- Good personality with excellent verbal and written communication skills
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in using office equipment such as phone systems, printers, and copiers
- Computer literacy with knowledge of MS Office applications (Word, Excel)
- Ability to type accurately and efficiently
- Must be willing to travel when needed
- Must be willing to work overtime when needed (very minimum)
- Drug testing and background check is required for this position
- Must have a clear and active driving record
Job Type: Full-time
Pay: $15.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
Work Location: In person
