Office Operations Lead — ABA Therapy | Tulsa, OK (on-site, full-time)
ACT runs an ABA clinic in Tulsa with leadership based out of state. We need a steady, sharp person physically in our Tulsa office every day, supporting the team and keeping leadership connected
The honest version of this job:
- Notice what’s actually happening — staffing issues, morale, no-shows, things that look off — before they become problems
- Communicate upward clearly and fast. We’d rather hear about a small issue today than a big one next week
- Hold the office accountable: sessions start on time, documentation gets done, standards don’t slide when nobody’s watching
- Handle day-to-day logistics — scheduling, supplies, front office — so the clinic runs smoothly
- Supervise and coordinate administrative tasks, including document management and correspondence
- Maintain a professional, organized, and welcoming clinic environment.
Who thrives here:
- Someone with presence — staff respect you and families trust you
- A straight shooter, clear is kind. You report what’s real, not what sounds good
- Proactive and unflappable — you see something, you say something, and you usually already have a suggested fix
- Prior experience managing a team, clinic, restaurant, retail store, or crew — the industry matters less than the accountability muscle
Qualifications
- Prior experience in an administrative role with supervisory responsibilities
- ABA, healthcare, behavioral health, education, or clinical experience is a plus, but not required.
- Proficiency and experience with Google Suite apps
- Excellent communication and interpersonal abilities
- Attention to detail and ability to multitask effectively
- Ability to work independently and prioritize tasks
- Knowledge of office procedures and administrative best practices
- Experience: 1 year required
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- Health insurance
- Paid time off
Education:
- High school or equivalent (Required)
Experience:
- Office Administration: 1 year (Preferred)
Work Location: In person
