Position: Clerical Assistant/Admin
Temp length 3-6 months
Pay range:
- 0-1 years' experience $19-21/hr
- 1-3 years' experience $21-24/hr
Location: Windsor Mill, MD - Onsite only
Position Summary:
We are seeking a detail-oriented Clerical Assistant to support our Purchasing Department during a period of increased workload and staff changes. This position is responsible for accurately entering purchasing data, maintaining vendor records, following up with vendors and assisting buyers with administrative tasks. The ideal candidate is organized, dependable, and comfortable communicating with vendors by phone and email to ensure timely responses and accurate information.
Essential Duties and Responsibilities:
· Accurately enter purchase orders, vendor information, pricing, and other purchasing data into the ERP system.
· Update and maintain vendor records and purchasing documentation.
· Follow up with vendors via email and telephone regarding:
o Order acknowledgments
o Order confirmations
o Shipping status
o Delivery dates
o Pricing discrepancies
o Missing documentation
· Respond to routine vendor inquiries and direct more complex issues to the Buyer or the VP of Sales Operations.
· Maintain electronic and paper purchasing files in an organized manner.
· Assist with expediting open purchase orders to support production schedules.
· Prepare reports and spreadsheets as requested.
· Work closely with the purchasing team to ensure timely and accurate processing of purchasing transactions.
· Maintain confidentiality of supplier pricing and company information.
· Perform other administrative duties as assigned.
Qualifications:
· High school diploma or equivalent required.
· Previous office, administrative, purchasing, or data entry experience preferred.
· Experience in a manufacturing environment is a plus.
· Strong attention to detail and accuracy.
· Excellent organizational and time management skills.
· Professional verbal and written communication skills.
· Ability to manage multiple tasks and meet deadlines.
Computer Skills:
· Proficiency with Microsoft Outlook, Word, and Excel.
· Experience with ERP or purchasing software is preferred.
· Strong data entry skills with a high degree of accuracy.
Physical Requirements:
· Ability to remain seated for extended periods while using a computer.
· Ability to frequently use hands and fingers for keyboard and mouse operation.
· Ability to occasionally lift up to 20 pounds.
Success in This Role:
The successful candidate will demonstrate:
· Excellent attention to detail with minimal data entry errors.
· Prompt and professional communication with vendors.
· Ability to prioritize work in a fast-paced manufacturing environment.
· Dependability, teamwork, and a positive attitude.
.Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Work Schedule:
This is a temporary position. Hours and assignment length will be determined based on business needs.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay: $19.00 - $24.00 per hour
Work Location: In person
