VIVA Railings, LLC has been consistently ranked, year over year, on Inc. 500/5000’s list of Fastest Growing American Companies. VIVA Railings among other accomplishments, is vastly known for being a growth minded company, that incorporates career pathing, and mentorships ensuring career progression for all its team members. Not only are we an Equal Opportunity Employer, we are committed to fostering a diverse, equitable and inclusive, workplace welcoming to people of all cultures and nationalities.
JOB SUMMARY:
The Payroll Specialist is responsible for processing accurate and timely payroll across weekly and semi-monthly pay cycles in a multi-job manufacturing environment. This role ensures compliance with all federal, state, and local payroll regulations while coordinating closely with Accounting and Human Resources. The specialist plays a critical role in maintaining data integrity, supporting audits, and ensuring every employee is paid correctly and on schedule.
Key Responsibilities
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Payroll Processing
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Prepare and process weekly and semi-monthly payroll in Paycom, ensuring data accuracy and integrity.
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Review time and pay registers to confirm employees are paid correctly and hours are charged to the correct job numbers.
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Calculate special adjustments, vacation pay, commissions, and off-cycle payments.
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Compliance & Reporting
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Prepare and submit all payroll tax filings and government remittances on schedule.
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Prepare earnings reports as needed.
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Maintain compliance with all federal, state, and local payroll regulations.
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Records & Administration
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Process employee terminations in the payroll system and complete required separation documentation.
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Administer the accrued/banked time program for hourly employees.
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Support internal and external audits.
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General
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Follow all company policies and procedures.
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Perform other duties as assigned by management.
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Bachelor's degree in accounting preferred.
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3+ years of payroll experience required.
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Experience with Paycom HRIS required.
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Intermediate Excel skills and general computer proficiency.
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Exceptional attention to detail and accuracy.
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Strong organizational and communication skills, both written and verbal.
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A team player who is energetic, self-motivated, and dependable, with demonstrated honesty, integrity, and adaptability.
Preferred / Plus:
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Familiarity with prevailing wage requirements.
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Workers' compensation experience.
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Employee benefits administration experience.
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2+ years in an HR-related field.
