Executive Administrative Assistant | Sylvania, Ohio | Floral Shop
Beautiful Blooms by Jen is a busy, top-rated florist in Sylvania, OH. We specialize in weddings and events while serving our community through a unique downtown retail space and local delivery of gifts and floral arrangements.
We are seeking a dynamic and highly organized Executive Administrative Assistant to support our Owner / CEO and provide support to the team. This vital, highly strategic, fast-paced role blends traditional executive support (calendar management, correspondence, travel, and office coordination) with hands-on involvement in the day-to-day operations of a floral business. The ideal candidate thrives on variety, transitions quickly between priorities, and is proactive, detail-oriented, and eager to grow alongside our staff and leadership team.
Key Duties and Responsibilities:
- Manage complex calendar schedules for the Owner / CEO, coordinating meetings, appointments, and travel arrangements with precision
- Maintain awareness of key dates, commitments, and complexities on the calendar
- Communicate internally and externally on behalf of the Owner / CEO, relaying her voice, vision and mission in all correspondence
- Managing purchases and expense tracking, including travel purchasing and itinerary planning, catering arrangements and supporting events, including online and in-person scheduling, creation, and day-of coordination
- Prepare, proofread, and organize documents and correspondence using Microsoft Office Suite, Google Workspace, and other productivity software
- Maintain accurate filing systems, data entry records, and spreadsheets to support administrative operations and reporting needs
- Provide excellent customer service, greeting visitors, answering questions, and directing calls with courteous phone etiquette
- Support office management duties including supply ordering, facility coordination, and ensuring a clean, organized workspace
- Assist with bookkeeping tasks , bank deposits, and financial reporting to track expenses and invoices
- Organize travel plans, manage confidential information, and handle special projects as needed
Qualifications:
- Associate's degree or higher
- Proven experience as an administrative assistant or in a similar office support role with demonstrated organizational skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), Apple OS, email, and internet-based tools; ability to learn new software quickly
- Excellent written and verbal communication skills
- Excellent time management skills with the ability to prioritize tasks efficiently under pressure
- Self-driven, proactive, and highly organized with the ability to multitask across competing priorities
- Clerical experience including filing, proofreading, calendar management, and document preparation
- Experience directly supporting an executive is preferred
- Experience in social media marketing, digital promotion, or event planning and execution is preferred
Schedule:
- Five days per week during business hours: Monday–Friday, 9:30 am–5:30 pm
- Hybrid/flexible schedule to be set upon hire
- Minimal evening and weekend availability expected
- Occasional overtime during peak seasons and special events
About You:
- Detail-oriented, punctual, and reliable
- Highly organized with strong time-management skills
- Skilled communicator who can understand and complete complex tasks
- Committed to a positive, accountable, team-centered culture
- Energetic and eager to advance your career through meaningful, hands-on work experience in a vibrant, growing business
Beautiful Blooms by Jen is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.
Job Types: Full-time, Part-time
Pay: $18.00 - $23.00 per hour
Expected hours: No less than 30.0 per week
Benefits:
- Employee discount
- Flexible schedule
Work Location: In person
