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Job Title: Senior Administrative Partner
Position Summary
The Senior Administrative Partner provides administrative support to senior leadership within the Strategy & Corporate Development organization. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.
The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.
*This is a full-time role, Monday through Friday, with an expectation of 100% on-site presence. The individual must reside in the San Diego area and be able to commute to our offices.
Essential Functions
- Provides high-level administrative support to the senior leadership team, including SVP-level leadership, in support of functional, departmental, and site priorities
- Manages complex executive calendars and prioritizes meetings and events in alignment with strategic priorities
- Builds a strong, collaborative partnership with the leader and maintains a clear understanding of priorities and shifting demands
- Coordinates domestic and international travel, including logistics, itineraries, and accommodations
- Plans and supports meetings by coordinating agendas, materials, logistics, and follow-up actions
- Ensures leaders are prepared for key meetings and leadership forums by organizing complete, timely briefing materials and related content
- Tracks follow-up actions, decisions, and deadlines to support execution and continuity across leadership activities
- Prepares reports and presentations through effective information gathering, analysis, and synthesis
- Screens and manages communications, including phone calls and incoming requests
- Produces, formats, and edits documents, presentations, and business communications
- Prepares, submits, and reconciles expense reports in Concur
- Serves as an ambassador for Illumina by demonstrating professionalism and alignment with company values
- Engages with senior internal and external stakeholders with professionalism, diplomacy, and sound judgment
- Partners effectively across functions, teams, and regions to support business priorities
- Supports the operating rhythm of the business by coordinating recurring meetings, planning cycles, and leadership cadences
- Identifies opportunities to improve processes, systems, and administrative workflows
- Implements process improvements that increase efficiency and streamline operations
- Supports the execution of administrative projects and operational priorities
- Handles highly sensitive and confidential information with discretion and in accordance with company policies
- Coordinates and executes internal and external events, including meetings and conferences
Responsibilities and priorities may evolve based on business needs.
Minimum Qualifications
- Typically requires a minimum of 6+ years of related experience
- Demonstrated experience managing executive calendars, meetings, travel, and events
- Experience preparing presentations and supporting executive-level communications
- Strong professional presence and the ability to engage effectively with senior stakeholders
- Experience supporting leaders in a fast-paced, highly confidential executive environment
- Advanced proficiency in Outlook, Word, Excel, PowerPoint, and collaboration tools such as Teams
Key Competencies
- Exercises sound judgment and discretion in managing complex, sensitive, and confidential matters
- Demonstrates initiative and accountability in managing priorities and executing work independently
- Builds strong collaborative relationships and works effectively across functions, teams, and stakeholders
- Applies analytical thinking and problem-solving skills to identify issues, evaluate options, and support effective solutions
- Demonstrates adaptability and resourcefulness in responding to changing priorities and evolving business needs
- Navigates senior stakeholder interactions with professionalism, diplomacy, executive presence, and strong communication
- Demonstrates strong organizational skills and attention to detail in managing multiple priorities and deadlines
#LI-ONSITE
The estimated base hourly range for the Sr. Administrative Partner - Strategy & Corporate Development role based in the United States of America is: $43.26 - $64.90. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. The range reflects long‑term growth in the role; therefore, most candidates are hired between the minimum and middle of the range. Placement depends on experience, skills, location, and internal equity. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.
We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact
[email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants.
