Overview
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of tasks with enthusiasm and professionalism. This position offers an exciting opportunity to contribute to a vibrant work environment while honing your organizational and technical skills.
Duties
- Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure a productive workspace.
- Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems, and providing outstanding customer service.
- Coordinate calendar management and appointment scheduling for staff and executives using productivity software such as Microsoft Office and Google Workspace.
- Handle data entry, maintain accurate filing systems, and perform clerical tasks including proofreading, word processing, and document preparation.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial record keeping.
- Assist with client communication via phone, email, and in person; ensure professional phone etiquette and timely responses to inquiries.
- AP, AR, Payroll.
Requirements
- Proven experience in office management or administrative support roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools (Docs, Sheets), and familiarity with productivity software.
- Excellent computer literacy with the ability to perform data entry, manage spreadsheets, and utilize bookkeeping software such as QuickBooks.
- Exceptional communication skills—both verbal and written—with an emphasis on phone etiquette and customer support.
- Experience with multi-line phone systems, front desk duties, calendar management, and clerical tasks such as filing and proofreading.
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Previous experience in medical or dental reception is a plus; familiarity with medical or dental office procedures is advantageous.
- Personal assistant experience or office experience that demonstrates reliability and professionalism.
Join us in creating an energetic workplace where your organizational talents make a real difference! We value dedicated professionals eager to contribute their skills while growing within a supportive team environment. All positions are paid roles committed to fostering your career development through meaningful work opportunities!
Pay: $20.00 - $24.00 per hour
Work Location: In person
