Job Summary:
The Program Manager facilitates the efficient operation of all organizational duties by performing a variety of clerical and administrative tasks. Full-time, 40 hours per week, with flex time. Weekend and evening events are also required.
Duties/Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to Director and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for Director.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains a system for recording expenses and the use of petty cash.
- Execute special events applications, contracts, invoices, and payments.
- Helps manage and maintain online presence on Social Media platforms (Instagram, Facebook, TikTok, etc.)
- Performs other related duties as assigned.
- Assist in planning and promoting a variety of annual and monthly events.
- Perform other duties as assigned by the Main Street Director.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Works well with volunteers.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Proficient in Canva and/or other related basic design softwares.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as record-keeping and filing.
- Ability to work independently.
Education and Experience:
- Associate’s degree required; Bachelor’s degree in related field preferred.
- Three to five years of experience in an administrative role.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Assist in planning and promoting a variety of annual and monthly events.
- Perform other duties as assigned by the Main Street Director.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Works well with volunteers.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Proficient in Canva and/or other related basic design softwares.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as record-keeping and filing.
- Ability to work independently.
Education and Experience:
- Associate’s degree required; Bachelor’s degree in related field preferred.
- Three to five years of experience in an administrative role.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Long days on feet during festivals.
Pay: $47,500.00 - $57,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
Work Location: In person
