JOB SUMMARY
Partners with the Director of Human Resources to develop and design a total rewards program. This role manages all health, wellness, life, financial, and dependent benefits; administers leaves of absence; initiates the interactive process to determine reasonable accommodation; and designs compensation structures that are competitive and aligned with Company objectives and culture. The manager works closely with external third-party administrators, vendors, fiduciary advisors and counsel. The ideal candidate is a tenacious, empathetic leader who values compliance and excels at solving challenges, is detail orientated, enjoys collaborating with stakeholders at all levels, is organized and can strategize well in advance to enhance the health and wellness of our team member’s.
UNIQUE JOB REQUIREMENTS
This position requires the ability to work as part of a team, build rapport and trust with collaborators, to provide consistently friendly service to applicants and team members. This person must maintain confidential records and information with excellent judgement. Must have excellent analytical and organizational skills. Must be agile and able to work on multiple tasks. Must have the ability to focus on detailed work and be able to be interrupted by team members and the public. Must be flexible to work weekends. Familiarity with setting up and managing leaves and accommodations through SaaS platforms required. Spanish speaking highly preferred. Experience managing 15+ active leaves and accommodations at any given time required.
JOB TASKS
Partners with broker to manage SCSC team member health and wellness benefit programs including fully insured and self-funded Medical plans, Dental plan, Vision, Life/AD&D, and other benefit plans, in compliance with ACA, ERISA, HIPAA, COBRA and other legal requirements.
In partnership with Payroll, communicates, tracks and effectively ensures that all benefit related payroll impacted deductions and changes are appropriately set up within the team member’s profile by the deadline provided by Payroll.
Reconciles and approves monthly premiums audits to ensure that all health care related invoices are accurate, coded and approved to the finance team, and that all benefits payroll deductions are occurring as scheduled.
Works with vendor, third party administrator, fiduciary advisor/trustee committee, and payroll to administer 401(k)/Profit Sharing plan. Prepares and reconciles 401(k)/PS plan Annual Data Request and Audit with TPA and Auditor.
Administer leaves of absence including but not limited to Personal, Medical, Family Care, Pregnancy and Military Leaves of Absence, in compliance with company policy, FMLA, and CFRA. Maintain LOA tracker, Payroll coordination and documentation is complete.
Supports Interactive Process and Reasonable accommodations for ADA compliance, engaging with managers to empower them to have informed accommodations discussions with team members, involving/escalating to HR Director and/or legal counsel as needed.
Collaborate and provide guidance with HR Leadership team on annual performance management review process, pay transparency, starting/posting pay rates for FTR and Seasonal roles, budget planning, and training sessions.
RELATIONSHIPS
INTERNAL
All levels of Santa Cruz Seaside Company team members.
EXTERNAL
Insurance Claims Administrators, Profit Sharing and 401(k) Record-keeper and TPA, Insurance Brokers and other employers.
TRAINING AND EXPERIENCE
BS/BA in related field and at least three years of professional Human Resources experience. In lieu of BS/BA, 5 years of related Human Resource experience. At least 2 years of Benefits Administration-related experience required. SHRM-CP, PHR, or similar is a plus. Bilingual in English and Spanish is also a plus.
KNOWLEDGE/SKILLS/ABILITIES
Knowledge of the laws and regulations governing employer- sponsored health and welfare benefits; such as ACA, ERISA, COBRA, and all applicable state and federal laws regarding leaves of absence.
PHYSICAL REQUIREMENTS:
LICENSES/INSURANCE
Possess and maintain a valid California U.S. Driver's License at the time of hire. Required to maintain automobile liability coverage with a minimum of $15,000.00 bodily injury one person/$30,000.00 bodily injury total accident/$5,000.00 property damage coverage per California’s minimum liability insurance requirements. (Required if the employee will at anytime use own vehicle to perform company business functions.)
TESTING POST OFFER OF HIRE
Criminal Background Check
Signed Privacy and Confidentiality Policy
