Construction Project Coordinator

Valley Medical Center -
Renton, WA

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Job Details

Full-time
$32.39 - $46.96 an hour
8 hours ago

Qualifications

Meeting minutes
Construction procurement
Vendor relationship building
Space allocation
CAD software
Bluebeam Revu
Customer communication
Project development phase management
Contractor management
Microsoft Outlook
Hospital project management
Renovation
Requirements design
Materials management in construction
Interior layout drawings
Construction schedule coordination
Equipment installation
Construction management software
Purchase order management
Research
Mid-level
Project communication management
High school diploma or GED
Meeting scheduling
Invoice matching
Invoice payment processing
Driving
Task prioritization
Requirements analysis
Issue tracking

Full Job Description

Job Title:
Construction Project Coordinator
Req:
2026-0690
Location:
VMC Main Campus
Department:
Construction Management
Shift:
Days
Type:
Full Time
FTE:
1
Hours:
Monday - Friday, 7:00 am - 3:30 pm
City State:
Renton, WA
Salary Range:
Min. $32.39 - Max. $46.96/hourly DOE

Job Description:

JOB DESCRIPTION

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE: Construction Project Coordinator

JOB OVERVIEW: The Construction Project Coordinator provides direct project coordination and support to the construction project management team to ensure successful project development, management, and completion. Responsibilities include assisting with project planning, documentation, scheduling, contractor coordination, management of all furniture procurement, space planning, and departmental move coordination across the organization.

DEPARTMENT: Construction Management Department

WORK HOURS: Typically, Monday - Friday, 7:00 am - 3:30 pm or as necessary to meet departmental needs.

REPORTS TO: Director, Facilities Planning, Design and Construction

PREREQUISITES:

A high school diploma and minimum of four years of relevant experience in project coordination, construction support, facilities management, or a related field;
OR;

An Associate Degree in a related field and a minimum of two years of relevant experience in project coordination or construction is required.

Experience in facilities or healthcare construction is preferred.

Knowledge of construction project management processes, practices, and tools preferred.

Experience with furniture procurement, space planning, or move coordination preferred.

Proficiency with project management and procurement platforms (e.g., Smartsheet, Bluebeam, or equivalent); CAD experience (AutoCAD or equivalent) preferred for space planning tasks.

QUALIFICATIONS:

Able to work in a team setting and collaborate effectively with project managers, contractors, vendors, end users, and hospital departments.

Expertise and experience with personal computers and software such as Outlook, Excel, Word, and project management platforms.

Excellent written and verbal communication and customer relations skills in a diverse population.

High attention to detail with ability to manage multiple concurrent workstreams.

Demonstrated ability to use effective judgment in prioritization and time allocation.

Ability to set priorities, produce accurate work, and meet deadlines; ability to function in a setting with a wide variety of duties and numerous interruptions.

Ability to work independently and in teams with good problem solving and organizational skills.

Diligent, results-oriented work habits.

Adept at conducting research into project-related issues, product specifications, and vendor options.

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT AND WORKING CONDITIONS: Regular and punctual attendance is a condition of employment. Physical requirements include having adequate vision and hearing to perform daily responsibilities. Being subject to considerable standing, sitting, stooping, kneeling and exposure to hazardous substances used in the course of work. Requires ability to maintain professional manner when dealing with employees and the public. Requires planning, organizing, and working on multiple tasks at one time. Driving to off-site locations may be required.

PERFORMANCE RESPONSIBILITIES:

Generic Job Functions: See Generic Job Description for Administrative Partner.

Essential Responsibilities and Competencies:

Manage all hospital furniture, space planning, moving and relocation needs for all construction projects and standalone requests, including conducting field measurements and site assessments, developing basic furniture layouts using CAD or comparable tools, and coordinating with design consultants when project scope exceeds standard configurations or requires architectural review.

Develop move sequencing plans and phasing schedules in coordination with Project Managers and affected department stakeholders.

Coordinate move logistics with movers, IT, EVS, and facilities staff to ensure seamless execution.

Communicate move plans, timelines, and individual responsibilities to all affected departments; serve as primary point of contact on move day.

Manage all hospital furniture procurement needs, including new construction and renovation projects, department refresh requests, and one-off requests from across the organization.

Coordinate with Project Managers, end users, and design staff to identify furniture requirements and develop specifications aligned with department standards.

Maintain the furniture standards library; escalate non-standard requests requiring design review or management approval.

Liaison with warehouse to monitor inventory of furniture and equipment items that can be repurposed, liaison with ergonomics team on staff furniture needs and proper function.

Oversee and facilitate the installation of equipment and components of projects as assigned by Project Manager.

Assist construction personnel with incoming parts to ensure delivery; direct construction personnel to appropriate people to answer concerns and questions.

Serve as a secondary point of contact for contractors and vendors on assigned projects, routing issues, and decisions to Project Managers as appropriate.

Conduct site visits to observe construction progress, document field conditions, and report status to Project Managers; proactively identify and work to resolve any site issues that may impede project delivery.

Coordinate site access, phasing logistics, and infection control requirements (ICRA/ILSM) with contractors, facilities staff, and affected hospital departments.

Support projects team by coordinating, participating in, and managing project documentation across assigned projects.

Collaborate with internal and external parties to assist with organizing the various components needed to initiate, run, and conclude major projects.

Maintain tracking of action items and follow up with the project management team to ensure timely reply and/or action.

Assist in the development, planning, and execution of meeting agendas and distribute any required materials as needed. Schedule and attend meetings and prepare meeting minutes as required.

Monitor all aspects of project execution to ensure timely contribution by team members, identify potential process bottlenecks, and collaborate with the project management team to resolve issues and maintain project progress.

Serve as a liaison for relevant personnel and department managers when performing project activities.

May perform incidental project management including planning, research, analysis, and implementation of deliverables and action items.

Assist with project closeout procedures including punch list tracking, documentation coordination, and activation planning.

Support Project Managers in preparing stakeholder communications, presentations, and project updates; coordinate with end user departments to gather input, confirm requirements, and communicate project impacts.

Generate purchase requisitions and issue purchase orders in accordance with department procurement and approval procedures.

Manage vendor relationships and coordinate FF&E procurement, delivery, and installation activities, including lead time verification, order tracking, delivery scheduling, and installation oversight to ensure compliance with project requirements and order specifications.

Manage surplus furniture and equipment disposition in connection with moves and project completions.

Maintain FF& E purchase order logs; track and communicate order status to Project Managers and vendors through delivery and installation; process vendor invoices for approval routing and payment in accordance with department procurement procedures.

Reconcile delivered FF&E items against purchase orders; identify and communicate invoice and delivery discrepancies to vendors and Accounts Payable as needed.

Coordinate onboarding of new FF&E vendors with Accounts Payable, ensuring required documentation and account setup are completed prior to order placement.

Assist with broader project budget tracking, invoice review, and change order documentation as directed by Project Managers.

Support Construction Project Administrator position as backup as assigned.

Perform other duties as assigned.

Created: 3/17

Revised: 7/26

Grade: NC-07

FLSA: NE

Cost Center: 8433

Job Qualifications:

PREREQUISITES:

A high school diploma and minimum of four years of relevant experience in project coordination, construction support, facilities management, or a related field;
OR;

An Associate Degree in a related field and a minimum of two years of relevant experience in project coordination or construction is required.

Experience in facilities or healthcare construction is preferred.

Knowledge of construction project management processes, practices, and tools preferred.

Experience with furniture procurement, space planning, or move coordination preferred.

Proficiency with project management and procurement platforms (e.g., Smartsheet, Bluebeam, or equivalent); CAD experience (AutoCAD or equivalent) preferred for space planning tasks.

QUALIFICATIONS:

Able to work in a team setting and collaborate effectively with project managers, contractors, vendors, end users, and hospital departments.

Expertise and experience with personal computers and software such as Outlook, Excel, Word, and project management platforms.

Excellent written and verbal communication and customer relations skills in a diverse population.

High attention to detail with ability to manage multiple concurrent workstreams.

Demonstrated ability to use effective judgment in prioritization and time allocation.

Ability to set priorities, produce accurate work, and meet deadlines; ability to function in a setting with a wide variety of duties and numerous interruptions.

Ability to work independently and in teams with good problem solving and organizational skills.

Diligent, results-oriented work habits.

Adept at conducting research into project-related issues, product specifications, and vendor options.

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