Research Administrator (R26-39)
About RF for SUNY at the University at Albany:
Employment is with The Research Foundation for the State University of New York, a private, nonprofit, educational corporation that provides essential sponsored program administration and innovation support services to SUNY faculty and students whose ideas and research generate ground-breaking discovery and translate to entrepreneurial and economic development opportunities for New York State.
Working at the SUNY Research Foundation for the University at Albany, you will be part of a team that provides essential services to the University as it moves to the front ranks of American higher education, supporting the advancement of education, research and discovery. The University at Albany, a nationally recognized research university with outstanding faculty, researchers and staff, offers challenging, exciting and rewarding careers to those who seek opportunities to grow and excel.
The University at Albany is at the forefront of innovation and exploration in a wide range of research areas, from the health sciences and engineering to the humanities and fine arts. UAlbany has been recognized as a Carnegie R1 research institution - one of the elite "very high research activity" doctoral universities as ranked by the Carnegie Classification of Institutions of Higher Education.
Job Description:
The Research Administrator (RA) provides comprehensive support across the lifecycle of sponsored awards, partnering with faculty and campus stakeholders to manage award acceptance, setup, and modifications as an Authorized Organizational Representative (AOR). The RA ensures compliance with University, Research Foundation, and sponsor requirements while supporting efficient pre-award administration in alignment with federal and state regulations.
Job Duties
- Serve as an Authorized Organizational Representative (AOR) with authority to review, approve, and submit proposals and award documents on behalf of the University. Ensure compliance with sponsor and institutional requirements by interpreting guidelines, preparing award setups and modifications, and coordinating submissions through internal systems and sponsor portals.
- Support pre-award activities including budget revisions, scope changes, no-cost extensions, and subaward initiation. Provide quality review and guidance for junior research administrators and collaborate with cross-functional teams to ensure efficient administration across the award lifecycle. (65% of time)
- Provide guidance to faculty and departmental staff to ensure effective stewardship of sponsored funding. Deliver responsive support on pre-award and non-financial post-award inquiries while applying University, RF, and sponsor policies to award setup and management. Collaborate with post-award teams, assist with timely technical reporting, and support award closeout activities.
- Participate in team meetings, contribute to process improvements and SOP development, and collaborate with internal partners to deliver high-quality service across the award lifecycle. Maintain tracking of assigned work and perform additional duties as needed.
- Provide assistance to the Associate Director for Account Establishment and Management, the Assistant Director for Proposals Management, and the Director of Pre-Award Services as required.
- Participate in the University's Division for Research & Economic Development programs and events.
Requirements:
Minimum Qualifications:
- Bachelor's degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 3 years of professional experience; OR Associate's degree plus 5 years of professional experience; OR High School diploma and 7 years of professional experience.
- At least 3 years Professional experience in any of the following: grant or research administration, research support, contract administration , or a related administrative position.
- Experience using Microsoft Office products.
- Experience using online business systems, such as Oracle.
- Must be self-directed, possess good judgement and problem-solving skills and be comfortable in a fast paced, deadline driven environment.
- Ability to interact effectively with a diverse constituency and be customer service oriented.
- Strong written and verbal communication skills.
Preferred Qualifications
- Professional experience in higher education.
- Knowledge of federal regulations governing sponsored research
- Designation of Certified Research Administrator (CRA) or Certified Pre-Award Administrator (CPRA)
Additional Information:
Salary Range: $65,000-$72,000(DOE)
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.
Application Instructions:
Persons interested in the above position should submit a resume, cover letter, and contact information for three work-related references. Review of applications will begin immediately and continue until the position is filled.
This position is not eligible for visa sponsorship.
Link to posting: https://rfhr.interviewexchange.com/jobofferdetails.jsp?JOBID=201930
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
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