Business Operations Administrative Assistant - Construction Division - (2601625)
Position Information
Are you highly organized, detail-oriented, and ready to support a team that keeps critical business operations moving? TxDOT's Construction Division is looking for an Administrative Assistant to manage purchasing, inventory, travel, records, and front office responsibilities while providing responsive support to staff, leadership, and external partners. The ideal candidate works well in a team environment and has a strong quality focus. If you are a proactive problem-solver with a passion for excellence, we want to hear from you!
Minimum Salary: 48,244.00
Maximum Salary: 76,028.00
Pay Basis: Yearly
FLSA Status: Nonexempt
Work Locations: Stassney Hq - Main 6230 East Stassney Lane Austin 78744
Travel: Yes, 10 % of the Time
Shift: Day Job
Location Flexibility: Onsite
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
Retirement Plans
Alternative and/or Flexible Work Schedules
Paid Leave and Holidays
Health Premiums paid at 100% for Full-Time Employees
On-the-Job Training
Tuition Assistance Program
Holistic Wellness Program with Leave Incentives
Career Development and Advancement Opportunities
Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.
Essential Duties:-
Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division
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Processes receipts and invoices for payment
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Maintains records and inventories of materials, supplies, and equipment
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Conducts annual physical inventory, verifies inventory findings, reconciles and enters adjustments in computer system as needed
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Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler's behalf
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Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of inventory, fleet, purchasing, and travel information
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Reviews, analyzes, and evaluates program content in order to monitor and develop administrative policies and procedures
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Answers the division's main telephone line, routes messages, and processes incoming mail
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Performs other job responsibilities as assigned
Minimum Qualifications:
High School Grad or Equivalent in general education
4 years of experience in administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications
Valid driver’s license. This position requires driving a state vehicle.
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Automated record-keeping methods
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Public relations for maintaining effective working relationships with individuals and groups, both internal and external
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Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment
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Using computers, applicable programs, applications, and systems
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Shows initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision
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Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
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Sitting - prolonged periods of time
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Standing-prolonged periods of time
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Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
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Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Please read the Standard Conditions of Employment (TxDOT) for all positions
Job: Exec/Admin/Clerical/Legal
Job Level: Non-Management
Job Posting: Jul 7, 2026, 9:22:04 AM
Unposting Date: Jul 21, 2026, 11:59:00 PM
State Job Title/s: Administrative Assistant VI
State Job Code/s: 0159
Military Occupational Specialty (MOS)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
Click on the appropriate occupational category to view the MOS codes.
Applicant Information
The Texas Department of Transportation is an Equal Opportunity Employer.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Additional Applicant Information for applicants
