About the Role
We’re looking for a reliable and detail-oriented Office Manager to keep our day-to-day operations organized and running smoothly. You’ll support our team with clerical work, phone calls, scheduling, filing, and light administrative tasks. This role is perfect for someone who’s organized, dependable, and enjoys a mix of responsibilities in a small business setting.
Key Responsibilities
- Prepare estimates, invoices, or basic reports (training provided if needed)
- Help keep the office tidy and running efficiently
- Support the office manager or business owner with administrative tasks
Requirements
- Professional fluency in Spanish and English to communicate with clients, vendors, and team members (a brief language assessment may be part of the interview process)
- Basic computer skills (Microsoft Word, Excel, email)
- Strong communication and organizational skills
- Reliable, punctual, and trustworthy
- Able to handle multiple tasks and follow directions
- Positive and professional attitude
Preferred (Not Required)
- Prior experience in an office or customer service setting
- Familiarity with construction or service-based businesses
Equal Opportunity
Fidelity Custom Services is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.
Job Type: Part-time
Pay: From $15.00 per hour
Application Question(s):
- This position requires frequent phone calls to subcontractors and suppliers to request quotes, negotiate pricing, confirm schedules, and repeatedly follow up. Which best describes your experience?
- A subcontractor quotes $15,000 for work that our company believes should cost approximately $12,500. You are instructed to negotiate, but you are not authorized to award the job. Explain exactly what you would say and do.
- You receive three proposals for the same construction work. The lowest proposal has an incomplete scope, the second excludes materials, and the third costs more but appears complete. Your manager needs an accurate comparison today. Explain exactly how you would handle this.
- Your manager gives you specific instructions, but you believe another approach may work better. What would you do?
- Your manager tells you not to award a subcontract without final approval. The subcontractor says the price and scheduled date are available only if you commit immediately. What would you do?
- A subcontractor promised to send a proposal Tuesday morning. It is now noon, the proposal has not arrived, and the project cannot move forward without it. Explain exactly what you would do and when you would update your manager.
Work Location: In person
