Health Advocates Network is currently seeking an
Administrative Assistant to work at a facility in
Buffalo, NY.
Pay Rate: $18 / hour
Details
- M-F, 8 hour shift (37.5 hours worked)
General Duties:
The successful candidate will assist with administrative functions related to the Division of State EMS.
These will include:
- scanning/photocopying and organizing electronic and paper files
- organizing incoming communications and files
- performing data entry tasks and analyses of data in Division computer systems and databases
- Issue stickers for compliance verification for Affirmation of Compliance for Agency
Recertification
- Clinical Laboratory Improvement Amendments (CLIA) waiver verifications
- EMS Licensure tracking and coordinating agency renewals, and data management. Send agency
renewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed.
- managing communications deadlines and organize materials for review
- running reports in multiple different systems as needed
Minimum qualifications:
- high school diploma (or equivalent)
- excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel
- the ability to work independently
- the ability to work on a team and handle multiple, shifting priorities
- good organizational skills
- comfort with speaking on the phone
- familiarity working in electronic databases
- should be dependable, highly motivated, detail-oriented, and comfortable working
autonomously and comfortable working in a fast-paced environment with senior leadership of
the Bureau.
- should be able to multitask and be flexible in moving from assignment to assignment as
deadlines and priorities change rapidly.
Preferred qualifications:
- familiarity with and knowledge of the EMS system in NYS
- prior experience working in a New York State Department of Health environment
- performing administrative support responsibilities such as maintaining various tracking and
database systems
- preparing a variety of correspondence, reports and other written material
- answering phones concerning policy or procedure and directing them to appropriate staff
- setting up and coordinating meetings for senior staff
- receiving and processing mail and fax documents
- managing electronic communications - Scanning, faxing and photocopying
- data entry and maintaining paper and electronic filing systems
- knowledge of advanced reporting such as Tableau or other similar platforms
Benefits:
- Medical
- Dental
- Vision
- Term Life
- Short-Term Disability Coverage
- 401K
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at
(800) 928-5561 and ask to speak with
Robert Monday-Friday (08:30 AM - 05:00 PM PST).
