Administrative Assistant
Pay: $18–22 per hour
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Location: Greer, SC (In Person)
WHO WE ARE
Refrigeration Heroes is the leading provider of HVAC, Refrigeration, and Food Equipment Service and Installation throughout Upstate South Carolina and Western North Carolina.
We're a local, veteran-owned company focused on growth, leadership development, and bringing out the Hero in our employees. We believe in teamwork, accountability, continuous improvement, and creating opportunities for people to learn, grow, and make a meaningful impact.
ABOUT THE ROLE
We're looking for an Administrative Assistant who loves organization, follows through on commitments, and enjoys helping a busy office stay productive.
This role supports both our Accounting and Office Operations teams. Approximately half of your time will be spent supporting Accounts Receivable activities, while the other half will focus on office operations, onboarding support, technology coordination, records management, and administrative projects.
This role is ideal for someone who enjoys creating order, learning new systems, solving problems, and taking ownership of important responsibilities.
WHAT YOU'LL DO
Accounts Receivable Support (Approximately 50% of the Role)
- Generate and send customer invoices
- Process and record payments
- Follow up on outstanding balances
- Track payment status and maintain accurate AR records
- Assist with AR reporting and account tracking
- Identify discrepancies and overdue accounts
- Follow established accounting processes with accuracy and consistency
Office Operations & Technology Support
- Support daily office operations and administrative needs
- Coordinate office supplies, inventory, and vendor orders
- Assist with onboarding logistics and new hire setup
- Maintain organized physical and digital filing systems
- Support basic technology needs including Microsoft Teams, logins, printers, office equipment, and software access
- Troubleshoot routine office and technology issues
- Help identify and solve small problems before they become larger ones
WHO THRIVES IN THIS ROLE?
You might be a great fit if you:
✔ Love organization and structure
✔ Notice details others miss
✔ Follow through without needing constant reminders
✔ Can manage multiple priorities while maintaining accuracy
✔ Stay calm when urgent requests interrupt your day
✔ Enjoy learning new systems and technology
✔ Take ownership of tasks and see them through to completion
✔ Like helping teams stay organized and productive
WHAT WE'RE LOOKING FOR
- Strong organizational and time management skills
- Excellent attention to detail
- Strong written and verbal communication skills
- Comfort with Microsoft Office, Outlook, Teams, email, and business software
- Ability to work within established processes and procedures
- Professional, dependable, and trustworthy
- Eagerness to learn and grow
Preferred Experience
Experience in any of the following is helpful, but not required:
- Administrative Assistant
- Office Assistant
- Office Coordinator
- Administrative Support
- Accounts Receivable
- Invoicing
- Bookkeeping
- Data Entry
- Customer Service
- Office Administration
- Records Management
WHAT WE OFFER
- Competitive pay: $18–22/hour based on experience
- 401(k) with company match
- Health, dental, and vision insurance
- Paid Time Off
- Professional development opportunities
- A supportive, team-oriented environment
- Opportunities for growth and increased responsibility
Our mission is to improve the lives of everyone we come in contact with—and that includes our employees.
If you're looking for a role where organization, follow-through, and attention to detail matter—and where you'll have opportunities to learn, grow, and contribute—we'd love to hear from you.
Think you'd be a great fit? Apply today.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
