Organizational Summary:
The University of South Florida College of Education serves a community of over 2,200 students and 130 faculty members dedicated to advancing high-quality education through excellence in research, teaching, and learning. Accredited by the Council for the Accreditation of Educator Preparation (CAEP) and fully approved by the Florida Department of Education, the college offers innovative teacher training and collaborative graduate programs aimed at developing educational leaders. In partnership with school districts across the Tampa Bay region, the college is committed to extending proven educational initiatives and exploring new approaches to preparing lifelong learners. Whether pursuing initial teaching certification or advancing professional development through graduate studies, the college provides comprehensive resources and support to help students achieve their educational and career goals.
Position Summary:
The College of Education offers graduate programs that prepare students to become leaders, researchers, and scholars through personalized instruction and research opportunities. The Academic Services Administrator supports this mission by managing academic program planning, implementation, and evaluation for designated graduate programs. This role performs administrative and analytical work directly related to academic instruction, including curriculum coordination, accreditation compliance, and student progression monitoring. It requires extensive knowledge of university policies, discretion in decision-making, and collaboration with faculty and university offices
Duties/Responsibilities:
Graduate Program Management & Student Progression:
Oversight Manage all academic processes and progression milestones for assigned graduate programs.
Conduct semesterly audits of student records to monitor progress, identify concerns, and resolve issues proactively.
Review and approve academic benchmarks including Comprehensive Exams, Qualifying Exams/Candidacy, Dissertation/ETD requirements, and Graduation clearance.
Serve as the primary liaison to students, faculty, and university offices regarding academic progression and policy interpretation.
Processing of Graduate Forms & Academic Records Management:
Process, evaluate, and maintain all graduate student forms, including Planned Programs, Petitions, Transfer Requests, Change of Major/Concentration, Leaves of Absence, and Time Limit Extensions.
Ensure all documentation is accurate, complete, and compliant with university policies and Graduate Studies regulations.
Academic Standing & Probation Management:
Monitor probation reports for assigned programs and perform detailed evaluation of student academic standing.
Communicate expectations, required actions, and timelines to students and faculty to support resolution of probation status.
Maintain accurate documentation and ensure compliance with Graduate Studies standards.
Interdepartmental Collaboration & Policy Compliance:
Collaborate with program faculty, Graduate Studies, Registrar’s Office, and college leadership to resolve complex student issues.
Serve as a subject-matter resource on graduate academic policies, procedures, and compliance requirements.
Provide guidance and support to faculty and staff to ensure consistent implementation of university academic policy.
University Meetings, Communication, & Information Dissemination:
Attend university-wide meetings, workshops, and training related to graduate education policy and procedure.
Communicate relevant updates, policy changes, and process adjustments to GSO staff, program faculty, and students.
Performs other duties as assigned.
This position requires a Master’s degree in education or a field of study related to the academic program, or a Bachelor’s degree in those same fields with a minimum of two years of experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
- Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
- SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
- A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
- (a) Two years of direct experience for an associate degree;
- (b) Four years of direct experience for a bachelor’s degree;
- (c) Six years of direct experience for a master’s degree;
- (d) Seven years of direct experience for a professional degree; or
- (e) Nine years of direct experience for a doctoral degree
- Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
- Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preference is within field of study related to academic planning and curriculum management.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws :
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
