Overview
NU Insulation is looking for a dependable and organized Office Administrative Assistant / Front Office Coordinator to help support our front office, internal communication, administrative systems, and day-to-day office operations.
This role is a good fit for someone who is professional, detail-oriented, comfortable using technology, and willing to help keep people, projects, and paperwork organized. The right candidate will help answer phones, greet visitors, manage emails, maintain records, track tasks, assist with scheduling, and support leadership with follow-through and administrative organization.
We are looking for someone who can not only complete daily office tasks, but also help improve systems, organize information, and make the office run more smoothly.
Responsibilities
- Answer and direct incoming phone calls in a professional manner.
- Greet visitors, customers, vendors, and applicants.
- Monitor and respond to general company email inquiries.
- Manage incoming and outgoing mail, documents, and deliveries.
- Maintain professional communication with customers, vendors, employees, and leadership.
- Prepare, organize, and maintain digital and physical filing systems.
- Create, update, and manage spreadsheets, reports, company records, and job files.
- Assist with document preparation, data entry, and record management.
- Maintain company forms, templates, checklists, and administrative processes.
- Help coordinate meetings, schedules, reminders, and follow-up actions.
- Track projects, tasks, and deadlines using Microsoft Teams, Planner, Excel, and other company systems.
- Support department leaders with administrative and organizational needs.
- Assist with onboarding paperwork and general employee administration.
- Follow up with team members to help ensure assigned tasks and commitments are completed.
- Help identify inefficiencies and improve office processes, documentation, and workflows.
- Support leadership in maintaining organization, accountability, and consistency across the company.
Pay: $20.00 - $24.00 per hour
Work Location: In person
