Provides financial and administrative support to the Finance Department, including accounts payable processing, vendor management, contract billing support, audit preparation, and maintenance of financial records
Reports to: Director of Finance
Salary/Status: Non-Exempt
- Minimum of two years of progressively responsible experience in administrative support and coordination within a fast-paced environment
- Associate degree in Accounting, Finance, Business Administration, or related field preferred Equivalent experience may be substituted
- Excel skills (LOOKUPs, pivot tables, etc.)
- Accounting software experience (Blackbaud a plus)
- Ability to multi-task and work independently
- Must be detail-oriented and organized
- Ability to communicate with co-workers, management, funding sources, and others in a timely, courteous, and professional manner
- Ability to establish and maintain effective cross-functional working relationships with staff and leadership
- Demonstrates professionalism, reliability, and strong interpersonal skills
- Experience in healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred
Principal Responsibilities and Duties:
- Process accounts payable invoices, including verification of approvals, coding, and supporting documentation
- Enter invoices accurately into the accounting system and ensure timely payment processing
- Prepare and process check runs, ACH payments, and electronic payments
- Maintain vendor files, including W-9 forms and updated contact information
- Respond to vendor inquiries and resolve invoice or payment discrepancies in a timely manner
- Reconcile vendor statements and assist with monthly accounts payable reconciliations
- Assist with month-end and year-end closing activities related to accounts payable
- Support annual financial audits by preparing requested documentation and reports
- Maintain organized financial records and electronic filing systems in accordance with organizational policies and retention requirements
- Ensure compliance with organizational policies, grant requirements, and internal controls
- Collaborate with department managers regarding invoice approvals and purchasing questions
- Assist with preparation and distribution of annual 1099 forms
- Perform other related duties as assigned by the Director of Finance
Physical Requirements: Prolonged periods of sitting at a desk and working on a computer
Occasional extended hours may be required during budgets, audits, month-end close, or year-end close
Salary Range: $45k-$60k
