The Baillie Group is a cohesive, unified group of hardwood producers working cooperatively together with each retaining their distinctive and valued cultural identities.
About Us:
Baillie Lumber Co. is one of North America's largest hardwood lumber manufacturers, distributors and exporters. We are a provider of hardwood logs, hardwood lumber and proprietary grade hardwood lumber products.
Freight Invoice Clerk Summary:
The Freight Invoice Clerk is responsible for the accurate processing, review, and reconciliation of domestic, drayage, and ocean freight invoices. This role requires strong attention to detail, excellent communication skills, and the ability to collaborate effectively with internal teams and external carriers to resolve discrepancies and ensure timely and accurate payments.
Key Responsibilities:Invoice Processing:
- Process domestic, drayage, and ocean freight invoices in a timely and accurate manner.
- Ensure all invoices align with internal system records before approval.
Invoice Verification & Discrepancy Management:
- Review invoices carefully to confirm accuracy, pricing, and compliance with agreed terms.
- Investigate and challenge any discrepancies or additional charges with the appropriate parties.
- Dispute invoices with carriers when billing does not match internal system data.
Carrier Communication:
- Manage multiple shared inboxes (domestic, drayage, and ocean freight).
- Respond to carrier inquiries promptly and professionally.
- Maintain clear and consistent communication with carriers regarding invoice status and discrepancies.
Statement of Account (SOA) Review:
- Review Statements of Account (SOA) from carriers to ensure all invoices are accounted for and properly processed.
Compliance & Accuracy:
- Process only invoices that match system records, maintaining a high level of accuracy and attention to detail.
- Escalate issues as needed to ensure resolution and compliance with company policies.
Team Collaboration:
- Support team members and assist with additional tasks as needed.
- Contribute to a collaborative and team-oriented work environment.
Freight Invoice Clerk Requirements:
- Strong attention to detail and organizational skills
- Excellent problem-solving and analytical abilities
- Effective written and verbal communication skills
- Ability to manage multiple tasks and prioritize workload
- Experience in logistics, freight billing, or accounts payable (preferred)
Freight Invoice Clerk Benefits:
- Health, dental, and vision insurance
- 401(k) with company match
- Paid vacation days and holidays.
- Minimum – Anticipated Maximum Salary: $17.00 - $19.00/hr.
- The advertised pay range represents what Baillie Lumber Co. believes we would anticipate paying for this position. It is not typical for an individual to be compensated at the top of the range for a position as candidates must possess experience and qualifications that far exceed the requirements.*
By submitting this application, I certify that all information on this application is true and correct to the best of my knowledge. I understand that, should this application contain any false or misleading information, my application may be rejected or, if I have already been hired, my employment with the Company may be terminated, regardless of when the false or misleading information is discovered.”
