Job Overview
We are seeking an energetic and detail-oriented Office Support Assistant to join our dynamic team! In this vital role, you will be the friendly face at the front desk, managing daily administrative tasks that keep our office running smoothly. Your proactive approach and excellent organizational skills will ensure seamless office operations, support for team members, and outstanding customer service. If you thrive in a fast-paced environment and are passionate about providing exceptional administrative support, this opportunity is perfect for you! .
Duties
- Greet visitors and clients professionally, ensuring a welcoming environment at all times
- Manage multi-line phone systems, directing calls efficiently and courteously
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
- Support calendar management by scheduling meetings, appointments, and events with precision
- Provide customer support by addressing inquiries promptly and professionally
- Support administrative tasks such as photocopying, scanning, and maintaining office equipment
Qualifications
- Proven experience in office management, clerical work, or administrative support roles
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and financial record keeping
- Excellent organizational skills with the ability to prioritize tasks effectively
- Exceptional phone etiquette skills, including experience with multi-line phone systems
- Bilingual abilities are highly desirable to assist diverse clients and team members
- Strong typing skills with attention to detail; proofreading experience is a plus
- Ability to handle confidential information discreetly and professionally
- Personal assistant or calendar management experience is advantageous
- Demonstrated time management skills to meet deadlines efficiently
Join us as an Office Support Assistant and become an essential part of our vibrant team! Your enthusiasm, organizational prowess, and commitment to excellence will help create a productive and welcoming workplace environment. We look forward to welcoming a proactive professional ready to make a positive impact every day!
Pay: $18.00 - $20.00 per hour
Work Location: In person
