About Bleuwave Companies
Bleuwave is a fast-growing, multi-division construction and services organization with operations across Arizona and Texas, spanning MEP (Mechanical, Electrical, Plumbing), General Contracting, and Handyman divisions. We’re a dynamic, entrepreneurial team focused on operational excellence, strategic growth, and building a best-in-class culture.
We’re seeking a highly organized and resourceful Executive Assistant to provide full-time support to our two principal executives. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and can anticipate needs before they arise.
Key Responsibilities
Executive Support
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Serve as the primary point of contact for both executives, managing calendars, scheduling meetings, and prioritizing time effectively.
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Coordinate internal and external meetings, including leadership team sessions, board meetings, and strategic planning offsites.
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Prepare agendas, take meeting notes, track follow-ups, and ensure deadlines are met.
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Anticipate scheduling conflicts and resolve proactively.
Operational & Administrative Support
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Draft and manage high-level correspondence, presentations, and reports on behalf of executives.
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Coordinate travel arrangements and itineraries as needed.
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Manage expense reports, receipts, and reimbursements accurately and on time.
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Support document management and organization across digital platforms (e.g., Google Workspace, shared drives, HRIS, etc.).
Project Coordination
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Assist in tracking strategic initiatives, ensuring action items from leadership meetings are executed.
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Support cross-functional projects, acting as a liaison between the executives and department leaders.
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Prepare briefing materials, research background information, and ensure executives are prepared for all engagements.
Communication & Gatekeeping
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Professionally manage inbound communications (email, calls, requests), ensuring priority messages are elevated promptly.
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Maintain a high level of confidentiality and discretion when handling sensitive information.
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Represent the executives and Bleuwave brand with professionalism in all interactions.
Qualifications
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5+ years of experience supporting senior executives in a fast-paced environment (construction, real estate, or similar industries a plus).
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Exceptional organizational, time-management, and prioritization skills.
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Excellent written and verbal communication abilities.
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Strong proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides) and Zoom.
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Proven ability to work independently, exercise good judgment, and maintain confidentiality.
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Strong attention to detail with the ability to manage multiple tasks simultaneously.
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Positive, flexible, and solutions-oriented mindset.
Compensation & Benefits
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Competitive salary commensurate with experience.
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Comprehensive benefits package including health, dental, and vision insurance.
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PTO and paid holidays.
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Opportunity to work remotely while supporting a high-performing leadership team in a growing company.
