City Wide Jani, Inc. – Chicago, IL
Part-Time | Monday – Friday | 9:00 AM – 3:30 PM
Wednesdays: Flexible Schedule (Earlier or Later)
$23 – $26 per hour (DOE) + Quarterly Performance Bonus
City Wide Jani, Inc. is seeking a disciplined and detail-oriented Human Resources Coordinator to manage recruitment, onboarding, compliance, documentation, and workforce stability across multiple commercial accounts. This role requires a structured professional who understands hiring systems, documentation standards, employment compliance, and workforce accountability.
This is a performance-driven position with a defined pathway to advancement into an HR Manager role by year-end based on measurable results and leadership readiness. The ideal candidate brings structure, protects company standards, strengthens workforce stability, and reinforces accountability across the organization.
Manage full-cycle recruitment from job posting to offer letter
Screen candidates and conduct structured phone interviews
Coordinate interview scheduling with leadership approval
Facilitate background checks and employment verification
Complete and verify I-9 documentation within legal timelines
Maintain accurate, audit-ready employee files
Track certifications, compliance deadlines, and policy acknowledgments
Document attendance issues, disciplinary actions, and performance concerns
Support Performance Improvement Plans and workforce stabilization efforts
Submit payroll updates including new hires, rate changes, and terminations
Verify timekeeping records and track PTO usage
Produce workforce reports including turnover and time-to-fill metrics
Build and maintain structured hiring and compliance tracking systems
Support leadership communication and enforce company policies respectfully
3+ years of hands-on Human Resources experience
Experience in workforce-heavy industries preferred (facility services, hospitality, manufacturing, logistics, staffing, or similar)
Strong knowledge of employment law and compliance requirements
Experience using HRIS and payroll systems
Ability to generate structured reports and track workforce data
Ability to type no less than 50 words per minute
Intermediate experience using AI tools for workflow management, documentation, reporting, and research
Strong documentation discipline and organizational skills
Demonstrated ability to enforce policies while maintaining professionalism
Desire to grow into a leadership-level HR Manager role
$23 – $26 per hour (DOE)
Compliance accuracy and audit-ready employee files
Stabilization of attendance patterns across accounts
Improved documentation and policy adherence
Bonus eligibility requires meeting baseline compliance and documentation standards.
Bi-weekly pay
401(k) plan with company match
PTO, sick time, and holiday pay
PayActiv (pay advances)
Employee Perks Program
Employee Incentive Program (redeemable points)
Additional bonus opportunities tied to company performance
This role is designed for advancement. Candidates demonstrating strong systems implementation, workforce stabilization, and leadership readiness may be considered for promotion to HR Manager by year-end based on performance evaluation.
City Wide Jani, Inc. is a certified MBE/WBE/BEP full-service commercial cleaning and facility services company headquartered in Chicago. We serve property management firms, schools, medical facilities, nonprofits, manufacturing, government, and commercial buildings.
We are proud to be an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage employees to bring their authentic, original, and best selves to work as part of a culturally inclusive team.
City Wide Jani offers equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, ethnicity, pregnancy status, gender identity, sexual orientation, marital status, political opinions or affiliations, veteran status, or other legally protected classifications. We comply with all applicable federal, state, and local nondiscrimination laws in every location where we operate.
City Wide Jani, Inc. is a Chicago-based commercial cleaning and facility services company with over 25 years of experience serving a wide range of facilities across Illinois. We believe in clear expectations, proper training, and accountability. Our team values professionalism, reliability, and pride in a job done right.
