Pittsburgh, PA 15232
$25–$28/hour | Full-Time | Onsite
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Join a well-established, mission-driven nonprofit organization with a collaborative and supportive team.
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Play a key role in keeping daily office and finance operations running smoothly during an exciting period of organizational transition.
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Opportunity to work closely with leadership while supporting essential administrative and operational functions.
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Stable, team-oriented environment where organization, accuracy, and initiative are highly valued.
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Make an immediate impact by helping improve internal processes and maintaining continuity across the office.
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Manage and organize documents within the organization's finance portal, including scanning, coding, uploading, and maintaining accurate electronic records.
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The Office Manager will monitor the finance portal daily, research discrepancies, answer questions, and ensure outstanding items are resolved promptly.
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Serve as the primary administrative support for day-to-day office operations and finance-related workflows.
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Coordinate, organize, and maintain electronic and paper filing systems to ensure accuracy and accessibility.
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The Office Manager will assist with light accounting support, including invoice processing, reconciliations, and financial documentation as needed.
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Provide general office coordination and administrative support to leadership and staff.
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Communicate with internal team members to ensure financial documents and approvals are completed in a timely manner.
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The Office Manager will identify opportunities to improve administrative processes and workflow efficiency.
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Previous experience as an Office Manager, Administrative Coordinator, Administrative Assistant, or in a similar office support role.
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Strong organizational skills with exceptional attention to detail.
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Comfortable working with document management systems, scanning, electronic filing, and data entry.
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Experience supporting accounting or finance departments is preferred.
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Proficient in Microsoft Office, particularly Outlook and Excel.
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Patient, dependable, and customer-service oriented with strong communication skills.
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Ability to prioritize multiple tasks and work independently in a collaborative office environment.
This Office Manager role is ideal for someone who enjoys keeping an office organized, supporting a team behind the scenes, and ensuring important financial documents are processed accurately. If you're detail-oriented, enjoy administrative work, and like bringing order to busy workflows, you'll have the opportunity to make an immediate impact while working with a collaborative and supportive team.
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