About Us:
The Charlottesville-Albemarle SPCA (CASPCA) is a dynamic and compassionate nonprofit dedicated to the care and well-being of animals in our community. Our Development Department is a collaborative, high-impact team responsible for building relationships that advance our mission and sustain our programs. We’re seeking a team member who leads with warmth, approaches stewardship with care and consistency, and thrives in a detail-oriented, donor-centered role.
Position Summary:
The Stewardship & Development Coordinator plays a vital role in fostering meaningful donor relationships through various touchpoints, consistent communication, and accurate recordkeeping. This individual will manage and track all incoming donations, maintain up-to-date and clean data in our CRM, and support donor engagement efforts. Working closely with the Events & Fundraising Manager, Director of Advancement, and Director of Finance & Facilities, this role blends behind-the-scenes diligence with community-facing opportunities.
Key Responsibilities:
- Serve as the point person for all gift entry and payment tracking, ensuring donations are recorded accurately and in a timely manner.
- Maintain detailed, donor-centric records in our CRM.
- Integrate stakeholder information from a variety of operational databases into our donor CRM.
- Create and support stewardship strategy for growing and diversifying funding (individual donations, corporate matching funds, grants, sponsorships, etc.) using automated touchpoints, thank-you letters, milestone cards, and meaningful donor recognition efforts.
- Generate donor reports, reconcile figures, and collaborate with Finance to ensure transparency and alignment.
- Assist with monthly and year-end giving reports, as well as campaign-specific tracking.
- Provide support at offsite events and help cultivate new and existing community partnerships.
- Participate in strategy sessions with the Development and Marketing/Communication teams.
- Assist in exploring and organizing donor gifting efforts and sponsorship fulfillment.
- Uphold confidentiality and professionalism in all donor interactions.
Who You Are:
- Exceptionally organized, with strong attention to detail and a knack for accuracy.
- Proficient or willing to learn CRM and donor database tools (Salesforce, DonorDock, Classy, or similar).
- Proficienct in utilizing Excel/spreadsheets to reconcile data and create effective reporting tools.
- Enjoys tracking metrics and helping tell a story through data.
- A warm, friendly communicator who finds joy in connecting with others.
- Thrives in a team environment, but can work independently and prioritize tasks effectively.
- Available to work onsite Monday through Friday, 9am–5pm, with occasional evening or weekend events.
Preferred Qualifications:
- Previous experience in a nonprofit, development, or administrative setting.
- Previous experience in data collection, reporting, or analysis.
- Knowledge of fundraising principles and practices desired.
- Familiarity with CRM systems or donor databases.
- Strong written communication skill and attention to detail.
- A passion for animal welfare and CASPCA’s mission.
Pay: $43,500.00 - $52,500.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Work Location: In person
