We are seeking an energetic, resourceful self-starter for our part-time Office Marketing Coordinator position. This role requires someone who can confidently navigate multiple personalities, varying work styles, and shifting priorities with ease. Strong time management, clear communication, and a customer-first mindset are essential.
The ideal candidate is comfortable taking ownership of their workday, balancing competing priorities, and creating structure in a role that requires both independence and collaboration. As the primary point of contact within the office during scheduled hours, this person will help create a welcoming, engaging environment while building strong relationships with our agents and encouraging them to utilize the office as a valuable resource for their business.
The right candidate is tech-savvy, quick to learn new platforms, and able to manage the listing marketing process while supporting the day-to-day operational needs of the office with a high level of responsiveness and professionalism.
An excellent Office Marketing Coordinator is organized, solutions-oriented, and highly responsive, with exceptional communication skills. This individual takes initiative, adapts quickly, and consistently approaches both agents and clients with a customer-first mindset. Success in this role comes from being proactive, approachable, and creating an office experience that agents enjoy returning to.
The Office Marketing Coordinator will report directly to the Director of Operations & Administration and work closely with a team of Real Estate Sales Associates and the broader leadership team.
Responsibilities include but are not limited to:
- Serve as the first point of contact for agents, clients, and visitors, creating a welcoming and professional office environment.
- Foster strong relationships with agents and actively help create an office atmosphere that encourages collaboration, connection, and engagement.
- Assist in integrating new agents into the office.
- Act as the liaison between clients and agents.
- Act as the liaison between agents and the GSIR leadership, operations, marketing, and accounting teams.
- Provide administrative support, including ordering supplies, maintaining office inventory, and depositing checks as needed.
- Interface with phone, printer, and technology vendors when necessary.
- Maintain familiarity with company and brand intranet updates and guide agents to the appropriate resources.
- Monitor and complete marketing requests.
- Create, revise, and proofread marketing collateral for agents and new listings.
- Utilize existing templates within online design software while adhering to brand standards.
- Edit templates and content within approved marketing platforms.
- Prioritize tasks effectively while independently managing daily responsibilities and responding to changing business needs.
We're looking for someone who is:
- Detail-oriented and highly organized.
- A proactive, independent thinker who takes initiative.
- Friendly, approachable, and relationship-focused.
- Comfortable working independently while collaborating effectively with a larger team.
- Excited to learn and adapt in a fast-paced environment.
- Passionate about delivering an exceptional experience for both agents and clients.
Skills & Qualifications
- Proven experience as an office coordinator or in a similar administrative role.
- Real estate experience is a plus.
- Excellent organizational, planning, and time management skills.
- Strong customer service mindset with a willingness to go above and beyond.
- Excellent verbal and written communication skills.
- Strong attention to detail, proofreading, and brand consistency.
- Administrative experience, including office supply management.
- Ability to multitask, prioritize, and adapt to changing business needs.
- Working knowledge of office equipment.
- Advanced proficiency with Apple products.
- Strong technology skills with the ability to learn and support a variety of real estate platforms.
- Professional, dependable, and resourceful.
Schedule: Part-time, 20 hours per week, Monday through Friday (schedule to be determined)
Pay: From $24.00 per hour
Experience:
- Administrative experience: 1 year (Preferred)
Work Location: In person
