Position Type:
Secretary / Clerical/School Secretary
Date Posted:
7/13/2026
Location:
Kimball Middle School
Date Available:
08/13/2026
Closing Date:
06/01/2027
Position / Title: Middle School Assistant Principal Secretary C
Bargaining Unit: DUSA
Department/Location: Secondary Schools Instruction and Equity
Work Days: 212
Reports To: Building Principal and Assistant Principal
JD Revision Date: 08/05/2024
Supervises: N/A
Function / Position Summary
Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Maintain confidentiality of student/staff information in the school and community.
Job Duties / Responsibilities
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Assist students, receive and screen visitors.
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Schedule and coordinate appointments and update the Assistant Principal's calendar.
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Answer and transfer phone calls and record messages, keeping a daily log of the information.
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Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
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Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
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Provide assigned student intervention information to parents via Connect Ed as assigned.
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Assist students who are ill or injured in the absence of the nurse.
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Prepare memos, forms, letters, reports, etc. for administrators as requested.
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Assist with all processes involving student enrollment, attendance, and/or transfer.
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Maintain and update school website and serve as co-sub caller if designated by Principal.
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Other duties as assigned.
Education
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High school diploma or equivalent required.
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Associate's degree preferred.
Experience / Knowledge
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Working knowledge of district student information system (Infinite Campus, HERO) preferred.
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Experience with Microsoft and G Suite software and programs.
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Good communication skills.
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Experience with common office skills and equipment.
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Bilingual Spanish/English written/verbal preferred.
Physical Demands
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Ability to work on a computer/telephone over the major portion of the day.
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Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
CLASSIFICATION A (Proficiently demonstrates all criteria listed)
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Ability to communicate and interact with staff and co-workers in a professional manner
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Demonstrates positive customer service skills
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Demonstrates confidentiality
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Ability to work independently
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Ability to prioritize tasks Demonstrates organizational skills
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Keeps accurate filing
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Maintain appropriate inventories and online file management
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Able to use office machines (ex. laminator, fax, intercom, phone, copier)
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Accurate typing/keyboarding
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Working knowledge of computer programs
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Willingness and ability to learn
CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A)
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Perform reception duties
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Perform student attendance duties
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Utilize excellent written and verbal communication skills (parents, staff and students)
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Responsible for tracking and balancing building/department expenditures (if applicable)
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Working knowledge of computer programs Word and Excel
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Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B)
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Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
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Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
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Proficient in specialized computer programs and applications
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Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
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Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
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Responsible for office management, environment, staff, finances (banking and financial software)
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Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment
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This is a 10 month position.
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Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
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The starting rate for this role is $18.65/hr.
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This position is a full time 8 hour a day M-F position.
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This position is eleigible for benefits insurance and pension.
Attachment(s):
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DUSA 10 Month Benefits Sheet.pdf
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DUSA Salary Table.png
