Overview
We are seeking a dynamic and organized Office Staff member to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support to our team and clients alike. As an Office Staff member, you'll be the friendly face at the front desk, manage essential administrative tasks, keep our office running efficiently and handle basic bookkeeping . Your proactive attitude and excellent organizational skills will help foster a positive and productive work environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.
Responsibilities
- Greet visitors and clients warmly, managing front desk duties with professionalism and courtesy
- Answer multi-line phone systems promptly, directing calls efficiently and providing excellent customer support
- Manage calendar appointments, schedule meetings, and coordinate office events to optimize time management
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing, proofreading, and general clerical tasks to support daily operations and administrative needs
- Assist with bookkeeping activities, including invoicing, expense tracking, and basic financial record keeping
- Support office management functions such as supply inventory in warehouse, organization of files, and maintaining a clean workspace
Requirements
- Proven office experience or clerical background demonstrating strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
- Strong typing skills along with high computer literacy and data entry accuracy
- Bilingual abilities are a plus to serve diverse clients and team members effectively
- Demonstrated time management skills with the ability to prioritize tasks efficiently
- Previous personal assistant or administrative experience preferred but not required; willingness to learn is essential
Join us as an Office Staff member and become an integral part of a dedicated team committed to excellence! Your enthusiasm for organization combined with your proactive approach will help us deliver outstanding service every day. We value energetic individuals eager to grow their administrative skills in a supportive environment.
Pay: $18.00 - $23.00 per hour
Benefits:
Work Location: In person
