Job Overview
This is a clerical position in our corporate Finance Department. The primary role will be setting up and maintaining vendor profiles and working with W9s to ensure correct tax reporting for 1099s. Processing Accounts Payable invoices and check requests. Understanding and verifying correct expense coding. Working on program enhancements and workflows. Identify areas for improvement and be able to research and identify possible solutions. Tracking and posting accruals and working with purchase orders. Preparing and posting manual journal entries to the core system. Secondary duties may include reconciling accounts, preparing reports, scanning documents, tracking and researching expense accounts and various other clerical accounting duties.
Principal Accountabilities
Accurately input and process data to meet specified deadlines and ensure correct tax reporting. Observe all Bank policies and procedures relating to BSA, OFAC, CIP, and related acts, and participate in ongoing related training. Represent the Bank to both internal and external contacts in a courteous, professional manner in face-to-face, written and telephone communications. Actively protect confidentiality of customer and account information. Demonstrate Horizon Bank’s commitment to the communities we serve through active involvement in local organizations and events.
Duties
- Process all vendor invoices and other check requests in the accounts payable system verifying the correct expense category has been used. Provide assistance to vendors and advisors to research and answer questions or provide any additional data needed.
- Maintain proper records for vendor payment, W-9 and 1099 documentation and annual filing.
- Track and post accruals to record expense into proper month of service. Be able to identify any potential missing expense.
- Track, record and process prepaids into proper service periods. Prevent any missing or overlap in expense accounts.
- Prepare and post manual journal entries to the core system.
- Work on system and workflow enhancements. Identify areas needing improvement and make suggestions or research and identify possible solutions.
- Research and provide explanations for variances in the general ledger accounts.
- Reconcile and balance assigned financial accounts in a timely manner in accordance with the Finance Department’s reconcilement schedule (i.e. daily, weekly, monthly or quarterly). Follow-up on reconciling items in a timely manner is required.
- Work with the branches or operations departments on a regular basis to resolve items or issues identified by the balancing and reconciliation process.
- Serve as a backup for other members of the Finance Department in the balancing of various accounts and the preparation of specific internal and external reports.
- Participate in on-going training as required to maintain knowledge of the Bank’s policies and procedures.
- Other duties as assigned.
Qualifications & Skills
- College degree in finance or accounting preferred, with 3-5 years’ experience in banking operations or finance; High School diploma or equivalent is required.
- A minimum of 3 years’ accounts payable experience. Experience working with Prologue AP is preferred.
- Basic knowledge of Bank administration, operations, products and services, related state and federal laws and regulations and other Bank operational policies and procedures desired.
- Have a solid foundation in general accounting principles and understanding general ledger chart of accounts.
- Ability to proactively identify and assess potential concerns and risk.
- Proficiency in Microsoft Office Suite (Word, Excel, Sharepoint and PowerPoint)
- Ability to demonstrate strong interpersonal skills and communicative skills as well as effective written and verbal communication.
- Must be highly organized, self-starter and adaptable to change.
- Must possess exceptional organization, time management and follow-up skills.
Core Competencies
- Adaptability and Flexibility
Physical Requirements
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions in compliance with the Americans with Disabilities Act (ADA)
Communicate with regulators, vendors, advisors and managers regarding banking transactions and issues. Able to exchange accurate information with others.
Able to verify authenticity of forms, documents and signatures. Able to verify identity of customers, vendors and service providers. Able to observe actions of others to ensure safety and security of the facility.
Able to grasp, move and sort forms and papers.
Constantly operate a computer and other office machinery such as calculator, copy machine, fax machine, scanner, printer and telephone.
Able to remain stationary at a desk for long periods of time
Regularly move about the office to access file cabinets, storage drawers and various office equipment.
Occasionally position self to reach heights between floor and 6’
Horizon Bank is a proud Equal Opportunity Employer | Disability | Veteran Employer.
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Job Reference: HRN02060
