The Office Manager is responsible for overseeing the daily administrative operations of the corporate office, ensuring efficiency, organization, and a professional work environment. This role supports executive leadership, corporate departments, and regional teams by managing office functions, coordinating vendors, maintaining office resources, and fostering a positive workplace culture. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced property management environment.
REPORTS TO: Talent & Engagement Manager
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Direct daily corporate office operations by managing incoming calls, mail services, office logistics, and administrative processes to support organizational effectiveness
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Support all Department Heads and Executives and Regional Manager Team
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Establish and maintain office procedures, systems, and workflow processes
- Ensure the corporate office environment is professional, organized, and fully operational at all times
- Serve as the primary point of contact for office-related matters, vendors, and internal teams
- Coordinate corporate meetings, leadership calendars, and office-wide communications
- Support onboarding logistics, employee records coordination, and internal team needs
- Promote effective communication between corporate office and onsite property teams
- Manage vendor relationships, service contracts, and office-related projects
- Oversee office budget, track expenses, and support invoice processing and approvals
- Assist with coordination of property management administrative processes, documentation, and reporting
- Support RFP coordination, bid tracking, and vendor communication as needed
- Help plan and coordinate company events, training, and corporate initiatives
- Maintain records, reports, and documentation related to office operations and administrative functions
- Identify and implement process improvements to enhance efficiency and productivity
- Prepare periodic operational and administrative reports
- Other tasks and responsibilities may be assigned as needed
REQUIREMENTS:
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Regular and physical attendance is required
- Desire to deliver an exceptional employee, vendor, and leadership support experience in a fast-paced environment
- Strong leadership, organizational, and problem-solving skills
- Ability to manage multiple priorities, deadlines, and competing requests
- Excellent communication and interpersonal skills
- High level of professionalism and discretion
- Strong attention to detail and operational execution
- Ability to work independently and proactively
- Bachelor’s degree in business administration or related field preferred but not required.
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3–5+ years of office management or administrative leadership experience (property management preferred)
- High level of competency in Microsoft applications including Word, Outlook, PowerPoint, and Excel and Canva.
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Experience with property management software (e.g., Yardi) a plus
PHYSICAL REQUIREMENTS:
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Ability to remain in a stationary position for extended periods of time
- Constantly computer and other office productivity equipment
- Occasionally lift/move/carry up to 25lbs with/without assistance
- Frequently lift/move/carry up to 5lbs
- Constantly communicating and exchange information with employees, vendors, and visitors
- Ability to observe details at close range
- Constantly work in low to moderate noise
Eligibility Requirements:
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Must have unrestricted work authorization to work in the United States; and
- Must be willing to submit to a background investigation.
Salary Range: $26.00 - $28.00 per hour, DOE.
Benefits:
- 100% Employee coverage options for Medical, Dental, Vision.
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401(k) plan with employer match
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Robust Paid Time off benefits: Vacation, Sick Days, Holidays and Personal Days.
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Employee Assistance program
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Tuition Assistance
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Dependent Care and Medical Flexible Spending Accounts
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Life & AD&D Insurance
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Pet Insurance
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Employee Exclusive Discounts
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Lucrative referral bonus program
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Free parking
