1. Responds to inquiries from internal and external parties and communicates with staff, other schools, and general public in person, on the phone, by email or, written correspondence to provide necessary information (e.g. attendance letters, report cards, etc.). Answers phone calls, emails, etc. to communicate and provide necessary information.
D
20%
2. Prepares a wide variety of reports and written materials (e.g. correspondence, notices, reports, letters, absence/excuse passes, progress reports, report cards, daily attendance, student files, school bus requests, eligibility list, etc.) to document activities.
D
15%
3. Schedules a wide variety of activities (e.g. appointments, meetings, facility usage, etc.) for the purpose of making necessary arrangements for staff and the public. Orders equipment, supplies and materials to maintain availability of required items.
M
5%
4. Maintains a wide variety of documents, files, and records (e.g. credit card accounts, files, cumulative folders, discipline log, student drops/adds, etc.) to document activities, providing up-to-date reference and audit trail. May serve at the site’s timekeeper or backup to the timekeeper.
W
5%
5. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
Q
5%
6. Collects payments for a variety of events (e.g. fines, fees, and fund raisers, PSAT, SAT, etc.) for the purpose of depositing in proper district accounts. Reconciles accounts (e.g. PSAT, etc.) to maintain account balances and complying with related policies, practices and/or regulations.
D
10%
7. Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, activity eligibility lists, etc.) to comply with financial, legal, and/or administrative requirements.
D
10%
8. Coordinates a variety of programs and/or activities (e.g. homework for absent students, discipline log, verification slips, bus requests, mailings, etc.) to deliver services in compliance with established guidelines.
D
10%
9. Informs personnel regarding a variety of procedures and program requirements (e.g. record checks, graduation requirements, parking permits, activity clearance list, new student orientation, scholarship program, etc.) to provide necessary information for making decisions, taking appropriate action, and/or complying with established statutory, regulatory, state and federal guidelines.
D
10%
10. Administers medication and/or first aid to students, when requested, under the direction of a health care professional for the purpose of meeting immediate health care needs.
As needed
2%
11. Manage and complete assigned regular and/or special projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies. Oversees student workers to develop their office skills.
D
5%
12. Performs other duties as assigned
Ongoing
3%
