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Administrative Assistant - Medford, WI (Weather Shield)

Pella Corporation -
Medford, WI

Job Details

Full-time

Qualifications

Meeting minutes
Office supply management
Project reporting
Office equipment routine maintenance
Office activity coordination
Copy machines
Staff scheduling
Filing
Data summary reports
Office supply ordering
Errand assistance
Typing
Production records
Entry level
Office record organization

Full Job Description

SUMMARY

Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Materials Supervisor, Engineers, and Department Managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned.)

Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions.
Updates staffing requirements weekly.
Records the production hours, etc. for both shifts in the Plant.
Updates various charts daily or weekly for the Plant Managers and Production Managers Typing as requested, (reports, Department Manager Meeting Minutes, newsletter, inter-office memos, appropriation requests, etc.)
Prepares unit cost projects reports and scrap projects reports monthly.
Distributes morning reports to all managers.
Maintains the copy machine and copy machine supplies.
Establishes and maintains a central follow-up file for all managers.
Coordinates maintenance calls/documentation.
Runs errands to the main office – picks up checks, returns absent checks, picks up forms as needed.
Orders office supplies for Plant Managers, Production Managers, Engineers and Department Managers.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

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