Chabad at Vanderbilt University
Chabad at Vanderbilt University is seeking a highly organized and proactive Personal Assistant to support the Co-Director in both professional and family related responsibilities. This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to moving parts, Has no problem working with children, and can balance professionalism with warmth and flexibility.
This position includes a mix of administrative work, communication management, event support, organization, errands, light graphic design, social postings, and family assistance. The ideal candidate is resourceful, confident, detail-oriented, and able to follow systems and instructions while helping improve efficiency over time.
Goal
To be an extra set of hands and help a busy mother and Co-Director with everything they need to do.
Responsibilities
- Manage scheduling, calendars, reminders, and task lists
- Fill out forms and maintain organized records/logs
- Coordinate appointments, travel, flights, and related logistics
- Assist with grants, scholarships, tuition forms, and research projects
- Help create and maintain organizational systems and workflows
- Monitor emails and assist with sorting and follow-up
- Track ongoing tasks and ensure timely completion
Communication & Outreach
- Handle phone calls and text communication as directed
- Follow up with students and community members after events and tabling
- Assist with social media posting and communication
- Take notes during meetings and organize follow-up action items
- Support on campus events and occasional evening programs
Personal & Family Assistance
- Run errands, shopping, deliveries, and gift purchasing
- Assist with carpooling,children’s lunches, and childcare as needed
- Support family scheduling and day-to-day logistics
- Help maintain organization in both personal and professional settings
Ideal Candidate
We are looking for someone who:
- Is flexible, dependable, and able to adapt to last-minute changes
- Can turn chaos into organization
- Follows directions well and works within established systems
- Is proactive, confident, and solutions-oriented
- Has strong written and verbal communication skills
- Is comfortable around people, students, children, and community settings
- Values professionalism, discretion, and confidentiality
- Seeks to understand goals and help execute them effectively
- Can work independently while also communicating clearly when clarification is needed
Preferred Skills
- Social media familiarity (Instagram, Canva, CapCut, etc.) a plus
- Strong organizational and follow-up skills
- Excel and data management experience a plus
- Comfortable learning new systems and processes
- Photography/content assistance for events is a plus
Requirements
- Valid driver’s license
- Ability to pass a background check
- Willingness to sign an NDA/confidentiality agreement if needed
Schedule & Compensation
- Approximately 20–30 hours per week to start
- Typical start time: 9 AM or 10:00 AM (to be discussed) with some flexibility depending on events and needs
- 4–5 days per week
- Occasional evening availability preferred (Large event-based/to be discussed)
- Compensation: $30–$35/hour depending on experience, with room for growth
- Potential opportunity for the role to expand into a full-time position
Pay: $30.00 - $35.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
