Primary Purpose Responsible for the day-to-day leadership and operational oversight for assigned KHO sites.
Essential Duties
Staff Leadership
- Supervise, coach, mentor, and evaluate assigned staff;
- Conduct regular coaching meetings, observations, and performance evaluations;
- Support staff growth through professional development and individualized coaching;
- Foster a positive team culture that reflects KHO’s mission and values;
- Collaborate with Human Resources and administration regarding performance concerns, corrective action, and staff retention;
- Develop staff schedules and oversee attendance, leave requests, and timekeeping.
Program Operations
- Oversee daily operations of assigned sites;
- Ensure all services are implemented safely, efficiently, and consistently;
- Monitor enrollment, attendance, staffing patterns, and site capacity;
- Coordinate purchasing of site supplies and materials;
- Maintain accurate inventories of curriculum, equipment, technology, vehicles, and educational materials;
- Coordinate facility needs including maintenance, repairs, and communication with landlords and site partners;
- Ensure program vehicles are maintained, cleaned, registered, and safe for operation;
- Drive vehicles in a safe and legal manner.
Program Quality
- Conduct regular site visits to monitor program quality;
- Provide coaching and feedback to Lead Educational Specialists;
- Support implementation of curriculum, assessments, family engagement, and educational best practices;
- Ensure classrooms and learning environments remain developmentally appropriate, culturally responsive, and trauma-informed;
- Assist with planning family events, community activities, field experiences, and special projects.
Data and Compliance
- Monitor program documentation for accuracy and completeness;
- Review lesson plans, assessments, attendance, enrollment, and required reports;
- Work collaboratively with the DOM and Curriculum and Development Manager to ensure compliance with grant requirements and organizational standards;
- Assist in collecting and submitting data for grant reporting and continuous quality improvement;
- Ensure compliance with funding and organizational policies.
Community Partnerships
- Develop and maintain positive relationships with schools, community organizations, landlords, vendors, contractors, cultural practitioners, government agencies, and family support organizations;
- Represent KHO professionally within the community;
- Serve as a liaison between KHO administration and community partners.
Professional Leadership
- Participate in leadership meetings, planning sessions, and organizational initiatives;
- Assist in coordinating trainings, meetings, and professional development;
- Support implementation of new initiatives and organizational priorities;
- Promote collaboration between program sites.
Other Duties Perform additional duties as assigned including reports, documentation, grant activities, emergency response, and organizational initiatives.
Work Hours
- Monday through Friday or as otherwise determined by management;
- Hours determined by operational needs;
- Regular and reliable attendance required;
- Evening and weekend work may occasionally be required.
Working Conditions
- Office setting;
- Indoor and outdoor program environments;
- Frequent travel between assigned sites;
- Travel using personal and/or company vehicle;
- Occasional travel to neighbor islands and some to the continental U.S;
- If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement.
Equipment Use May include use of: vehicles (company and personal), electronics (computer, printer, copier, scanner, etc.), software and apps (Microsoft Office 365, Google Drive, Quickbase or PIDF/KHO server, etc.), virtual meeting platforms, office tools and equipment (used for site, prepping, office, facility, vehicle maintenance).
Mental, Physical and Communication Demands
Mental
- Consistent adherence to the practice of Partners in Development Foundation’s (PIDF) five core values that are used as a guiding force in the success of all of its programs;
- Be keenly aware of and attentive to program participants;
- Analyze and problem solve issues;
- Prioritize and focus on multiple tasks that require analysis and attention to detail;
- Possess and exercise strong interpersonal and organizational skills;
- Cope with stress that may be induced by the situations of our clients;
- Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;
- Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;
- Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.
Physical
- Sit at desk at least 50% of work time, kneel and bend, lift and carry (up to 10 pounds regularly and up to 40 pounds), climb stairs, etc.;
- May participate in strenuous activities which may include loading/unloading of vehicles, washing of the vehicles, mats and tarps; set up/break down of tents;
- Outdoors: Exposure to sun, wind, dust, vog, animal dander, etc.;
- Indoors: Exposure to normal office environments, A/C, fans, etc.
Communication
- Exhibit courteous and professional demeanor towards program participants, vendors and partners, staff and administration via verbal, written, physical, and electronic correspondence and in a timely manner;
- Use professional and respectful interpersonal and organizational skills;
- Maintain and handle highly confidential information properly;
- Conduct professional presentations and meetings.
Minimum Qualification Requirements
Required:
- Bachelor’s degree in Early Childhood Education, Child Development, or a related field and two (2) years experience working with keiki ages birth to five and their families; OR
- Associate degree in ECE, CD, FR, HS, SW, or related field; and four (4) years of experience working with keiki ages birth to five and their families; OR
- Current Child Development Associate (CDA) Credential and five (5) years of experience working with keiki ages birth to five and their families;
- Two years of supervisory experience;
- Have knowledge and understanding of Hawaiian culture and values.
- Experience managing multiple staff and program operations;
- Strong organizational, leadership, and problem-solving skills;
- Proficiency with Microsoft Office 365 (Word, PowerPoint, Excel), Google Drive (Meetings, Docs, Sheets, Calendar), email, internet researching, and virtual communication platforms.
Preferred:
- Minimum Two-Three (2-3) year working with organizations and social services within the communities of KHO’s target population;
- Experience supervising multi-site educational or family support programs;
- Knowledge of curriculum implementation and child assessment systems;
- Experience working with grant-funded programs;
- Familiarity with QuickBase or other data management systems;
- Knowledge and understanding of Hawaiian culture, ‘ike Hawai‘i, and culturally responsive practices;
- Experience working with vulnerable, underserved, or at-risk families.
Driving
- Access to reliable transportation;
- Valid driver's license;
- A safe and responsible driving record;
- Current no-fault auto insurance, with at least $100k in bodily injury liability per person and $25k in property damage liability (operating personal vehicle for work purposes).
