Job Overview
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, organizational skills, and technical proficiency will help create a professional and efficient environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression of the organization
- Answer multi-line phone systems promptly and professionally, directing calls accurately
- Manage appointment scheduling and calendar management using productivity software and Google Workspace tools
- Handle data entry tasks with precision, including filing, record keeping, and updating databases such as QuickBooks or other office management systems
- Maintain a tidy reception area and organize documents through effective filing systems
- Assist with clerical duties such as proofreading correspondence, managing emails, and supporting administrative projects
- Support office management tasks including supply inventory monitoring and basic bookkeeping activities
- Provide excellent customer support by addressing inquiries efficiently and courteously
- Coordinate with team members to ensure timely communication and workflow efficiency
Experience
- Prior office experience or administrative support roles preferred, especially in law or other reception settings
- Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and productivity software
- Demonstrated experience with data entry, filing, and clerical tasks with high accuracy
- Excellent phone etiquette and communication skills; bilingual abilities are a plus
- Familiarity with multi-line phone systems and office management tools such as QuickBooks or similar platforms
- Proven organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Technical proficiency in computer literacy including typing speed and proofreading capabilities
- Personal assistant or front desk experience in Law settings ( paralegal ) is highly desirable
- This role is perfect for someone who thrives on providing outstanding customer service while managing multiple administrative responsibilities. If you are organized, proactive, and eager to contribute to a professional environment, we encourage you to apply!
Pay: $14.00 - $17.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
Education:
- High school or equivalent (Preferred)
Ability to Commute:
- Waynesville, NC 28786 (Preferred)
Work Location: In person
