Purchasing Coordinator
Location: Nashville, TN
Position Summary
The Purchasing Coordinator is responsible for coordinating the procurement of steel products and purchased materials for the Nashville branch. This position works closely with sales, operations, mills, and suppliers to ensure material is purchased competitively, delivered on time, and accurately entered into the system. The role also supports inventory management, supplier performance, and strategic sourcing initiatives that improve customer service and profitability.
Key Responsibilities
Purchasing & Strategic Sourcing
- Source and purchase steel products Nashville branch.
- Consolidate purchasing activities across product lines to maximize buying efficiency and consistency.
- Identify and manage supplier sources for customer buy-out opportunities.
- Search mill inventories and availability for large customer RFQs.
- Solicit competitive pricing and availability from mills and suppliers.
- Build and maintain strong supplier relationships while representing KGS Steel professionally.
- Assist sales team in new purchase opportunities.
Purchase Order Management
- Create and maintain purchase orders in the ERP system.
- Monitor open purchase orders and update expected delivery dates as shipment information changes.
- Coordinate inventory transfers between branches.
- Ensure purchasing documentation is complete and accurate.
- Assist in maintaining supplier documentation and records.
Logistics & Vendor Coordination
- Schedule inbound truck appointments with suppliers and coordinate receiving schedules with warehouse operations.
- Monitor late shipments and communicate updated delivery expectations to sales teams.
- Work with suppliers and warehouse personnel to resolve receiving discrepancies, shortages, damaged material, and quality issues.
Inventory Management
- Review inventory reports on a regular basis to identify purchasing needs and inventory trends.
- Generate and distribute relevant reports to sales team.
- Support inventory planning and replenishment efforts.
Supplier Performance
- Track supplier delivery performance, quality, and responsiveness.
- Assist in developing supplier scorecards and performance metrics.
- Support continuous improvement initiatives with key suppliers.
Cross-Functional Support
- Work closely with Inside Sales, Operations, Warehouse personnel, and branch leadership to ensure material availability aligns with customer demand.
- Support purchasing process improvements and standardization across the organization.
- Participate in projects that improve procurement efficiency and inventory performance.
- Work closely with accounting team to ensure material cost accuracy.
Qualifications
- 2+ years of purchasing, procurement, inventory management, or supply chain experience preferred.
- Manufacturing, steel distribution, or industrial products experience is preferred.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication and relationship-building skills.
- Proficiency in Microsoft Excel, Outlook, and ERP systems.
- Strong analytical and problem-solving abilities.
- High attention to detail and commitment to accuracy.
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
