Company Overview
Allegheny Country Club is a family-centric club with extensive sport, recreational, and social activities. With a sustained commitment to excellence, members of all ages enjoy outstanding facilities and programming in a setting rich with tradition, inspiring the formation or enduring friendships.
Summary
The Banquets & Events Manager will work in tandem with the Special Events and Membership Director to plan and execute all Club and private events. While collaboration is essential for every event, this position will serve as the primary lead for Club-sponsored events from concept and planning to flawless execution. This includes managing every detail, such as linen and table settings, floral arrangements, entertainment, and overall event flow, to ensuring an exceptional experience for our members and their guests.
The Banquets & Events Manager must master the Club’s event management software, ReServe (within the ClubEssential platform), as all Banquet Event Orders (BEOs) and event details will be generated and communicated through this system. This role is highly detail-oriented, member-focused, and requires the ability to work across departments to deliver events that meet and exceed expectations.
While this role is not expected to “run” events in the traditional operations sense, it carries a high level of supervisory presence during events to ensure every aspect meets Club standards and member needs. The Banquets & Events Manager will also be an active participant in weekly Food & Beverage meetings, ensuring timely communication of all event details to relevant departments.
Responsibilities:
- Club Events Leadership – Serve as the primary planner and point of contact for all Club-sponsored events while collaborating on private events with the tenured Banquets & Events Manager.
- Full-Cycle Event Planning – Coordinate all aspects of assigned events, including menu selection, décor, linen colors, floral arrangements, entertainment, and service details.
- ReServe Mastery – Utilize the ReServe module of ClubEssential to create and manage Banquet Event Orders (BEOs) and ensure accurate, detailed, and timely communication with all departments.
- Event Supervision – Maintain an active presence during events to ensure flawless execution, anticipate member needs, and address any issues immediately.
- Interdepartmental Communication – Participate in weekly F&B meetings to communicate all upcoming event details (Club and private) to relevant department heads.
- Scheduling & Coordination – Assist with maintaining the Club’s master calendar to maximize facility usage and minimize interdepartmental conflicts.
- Quality Standards – Ensure all banquet spaces are set to standard before events begin, maintaining high levels of cleanliness, safety, and presentation.
- Budget Collaboration – Work with the Executive Chef and Food & Beverage leadership to establish and manage budgets for Club entertainment and special events.
- Member Relations – Build strong relationships with members to better understand and exceed their expectations.
- Staff Collaboration – Coordinate with Food & Beverage Managers and service teams to ensure seamless execution of events.
- Social media – Develop, post, and manage engaging content across the Club’s social media platforms to highlight amenities, events, and member experiences, fostering community engagement and brand presence.
- Other Duties – Perform additional appropriate duties as assigned by the Assistant General Manager and the Special Events & Membership Director.
Key Skills & Requirements:
- Demonstrated experience in planning and executing high-end events in a private club, hospitality, or luxury service environment.
- Exceptional organizational skills with strong attention to detail.
- Strong communication and interpersonal skills to collaborate across departments and with members.
- Ability to adapt to changing priorities and maintain composure under pressure.
- Creative eye for event design and décor.
Throughout the Allegheny Country Club organization, you will find people who are uncompromising in their commitment to excellence! Contact us today for more information.
EOE: Allegheny Country Club is an Equal Opportunity Employer, M/F/D/V
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
