Program: Comprehensive Legal Services to Unaccompanied Alien Children (UAC) – Program Management Office (PMO) Contract
Customer: U.S. Department of Health and Human Services (HHS) – Office of Refugee Resettlement (ORR), Washington, D.C. Capital Area
Work Location: 100% Remote Telework (U.S.-based)
Employment Type: Full-Time / W-2
Clearance: Must be a U.S. Citizen and able to obtain and maintain an HHS Public Trust background investigation
The Billing Analyst is responsible for the accurate and timely preparation, submission, and reconciliation of all customer invoices to HHS/ORR under CPMC's UAC Legal Services PMO contract, as well as processing subcontractor invoices flowing through the program. This role operates within Microsoft Dynamics 365 and is a critical control point for revenue recognition, cash collection, and unbilled tracking on a federal cost-reimbursable / T&M environment.
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Prepare and submit monthly and interim invoices to HHS in the customer's required format (IPP, Tungsten, WAWF/iRAPT, or agency portal) with full supporting documentation.
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Reconcile billed vs. incurred cost, unbilled receivables, funding remaining, and retainage in Microsoft Dynamics 365 on a monthly cadence.
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Process and audit subcontractor invoices for compliance with subcontract terms, allowability, and adequacy of supporting detail before releasing for payment.
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Prepare monthly billing reconciliations, aged AR reports, and cash collection forecasts for the Senior Financial Analyst and PMO leadership.
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Coordinate with the HHS COR / billing POC and CPMC Subcontracts on invoice questions, rejections, and resubmissions; drive to samecycle resolution.
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Maintain complete invoice files (electronic) in accordance with HHS record retention and DCAAauditready standards.
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Support the annual Incurred Cost Submission (ICS/ICE) and any interim billing rate adjustments.
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Recommend and implement billing process improvements within Dynamics 365 (workflow automation, reporting, controls).
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U.S. Citizenship (required for HHS background investigation).
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Ability to obtain and maintain an HHS Public Trust background investigation.
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Bachelor's degree in Accounting, Finance, Business, or a related field.
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Minimum 35 years of government contract billing experience, with direct HHS (or comparable civilian agency) invoicing experience.
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Handson experience billing costreimbursable, T&M, and FFP CLINs in Microsoft Dynamics 365 (Finance & Operations or Business Central).
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Working knowledge of FAR Part 31 cost principles, provisional billing rates, and DCAA billing compliance.
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Advanced Microsoft Excel skills (pivots, XLOOKUP/VLOOKUP, reconciliations).
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Prior experience invoicing HHS/ORR, ACF, CMS, or HRSA contracts.
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Experience with IPP (Invoice Processing Platform) submissions.
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Familiarity with legalservices subcontractor invoicing (attorney rate cards, hourly detail, matterlevel billing).
CPMC is a Service-Disabled Veteran Owned Small Business (SDVOSB) that makes complex program management concepts simple. With our structured consulting, analytic tools, and training service methodologies, we help organizations accomplish a vast array of program management goals — from establishing and running the Program Management Office (PMO) for the long term to training individual learners on the foundation concepts of Program Management.
CPMC is standing up the Program Management Office (PMO) and the Contracts/Subcontracts function supporting HHS's comprehensive legal services program for Unaccompanied Alien Children (UAC) who are currently in — or have been released from — Office of Refugee Resettlement (ORR) custody. CPMC does not deliver any direct legal services under this contract; our scope is limited to PMO oversight, governance, financial administration, and subcontractor management on behalf of HHS. This position directly supports that mission.
CPMC is an Equal Opportunity Employer and prospective employees will receive consideration without discrimination. CPMC does not discriminate in employment opportunities or practices on the basis of race, color, ancestry, religion, sex, ethnic or national origin, age, disability, familial status, sexual orientation, genetic and family medical information, gender identity, political affiliation, veteran status, marital status, pregnancy, personal appearance, matriculation or any other basis that is protected under applicable Federal and local laws ("Protected Classes").
