Executive Coordinator
Miner Realty & Property Management LLC
Rome, NY
Full-Time
"This position is ideal for someone looking to build a long-term career with opportunities for increased responsibility and advancement as our company continues to grow."
Join One of Central New York's Leading Real Estate Companies
Miner Realty & Property Management LLC is seeking an organized, motivated, and professional Executive Coordinator to become one of the most important members of our leadership support team.
This is not a typical administrative assistant position.
You will work directly with the Broker/Owner and support the daily operations of a growing real estate company and real estate professionals, property management, investment properties, and residential transactions.
We're looking for someone who enjoys solving problems, staying organized, working with numbers, and helping people succeed.
ResponsibilitiesExecutive Support
- Manage the Broker's calendar and appointments
- Prioritize calls, emails, and requests
- Prepare documents, reports, and correspondence
- Coordinate meetings and follow-up on action items
- Assist with daily executive projects
Transaction Support
- Prepare listing paperwork
- Prepare purchase offers from Broker instructions
- Monitor transaction deadlines
- Coordinate with attorneys, lenders, inspectors, and title companies
- Maintain compliance files
Accounting & Financial Coordination
- Assist with bookkeeping and data entry
- Process commission payments
- Track office expenses
- Track expenses for renovation and flip projects
- Maintain financial records and reports
- Assist with monthly reconciliations
Marketing Support
- Create social media content
- Design flyers, business cards, signs, and marketing materials
- Assist with marketing listings
- Coordinate company marketing campaigns
Office Support
- Answer questions from agents
- Coordinate office meetings and events
- Assist with onboarding and training
- Maintain office organization
- Help ensure projects are completed on schedule
Qualifications
We are looking for someone who:
- Is highly organized
- Enjoys multitasking
- Can maintain confidentiality
- Has excellent communication skills
- Learns technology quickly
- Pays close attention to detail
- Takes initiative without waiting to be asked
- Works well independently
- Enjoys helping others succeed
Preferred Experience
- Executive Assistant
- Office Manager
- Bookkeeping
- Accounting
- Real Estate
- Property Management
- Transaction Coordination
- Marketing
- Canva
- QuickBooks
- Google Workspace
- Microsoft Office
Real estate experience is helpful but not required. We are willing to train the right person.
Compensation
- Competitive hourly wage based on experience
- Performance bonuses
- Paid time off
- Professional development opportunities
- Opportunity for advancement
Why Join Miner Realty?
We're building more than a real estate company—we're building a team that values professionalism, innovation, and exceptional customer service.
If you're looking for a career where your work truly makes an impact, we'd love to meet you.
To Apply:
Please submit your resume along with a brief cover letter explaining why you believe you'd be a great fit for this role.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- Employee discount
- Health insurance
- Paid time off
- Referral program
Education:
Experience:
- Administrative: 4 years (Required)
Shift availability:
Ability to Commute:
- Rome, NY 13440 (Required)
Willingness to travel:
Work Location: In person
