Position Summary
The Church Office Administrator serves as the welcoming face and voice of Church of the Foothills United Church of Christ. As the first point of contact for visitors, members, and community partners, this person helps create an atmosphere of hospitality, belonging, and care that reflects the church’s values and mission.
The Office Administrator provides administrative support to the congregation, staff, and church leadership; maintains church records and communications; coordinates weekly worship logistics; prepares the weekly bulletin; manages facility use requests; and works collaboratively with the Pastor, other staff, and church leadership to ensure accurate and timely communication of church events and activities.
Qualifications
· Strong organizational and administrative skills.
· Excellent written and verbal communication abilities.
· Proficiency with email, databases, spreadsheets, word processing software, and online calendar systems. Google Suite and Microsoft Suite are the office tools most often utilized in this role.
· Ability to manage multiple projects and deadlines with attention to detail.
· Demonstrated ability to maintain confidentiality and exercise sound judgment.
· Ability to work collaboratively with staff, volunteers, and church leaders.
· Previous administrative, office management, or nonprofit experience preferred.
Commitment to Church Values
Church of the Foothills United Church of Christ is an Open and Affirming congregation committed to the full inclusion of people of all sexual orientations, gender identities, gender expressions, races, ethnicities, abilities, ages, family structures, and backgrounds.
The Church Office Administrator is expected to embody and support these values through their interactions with members, visitors, staff, and the wider community. The successful candidate will demonstrate a commitment to creating a welcoming, respectful, and inclusive environment for all.
Core Characteristics
The Church Office Administrator plays a vital role in the ministry of the church by creating systems of organization, communication, and hospitality that help people feel welcomed, informed, connected, and cared for.
The ideal candidate will be:
· Warm and hospitable
· Organized and dependable
· Detail-oriented
· Collaborative
· Adaptable and self-directed
· Skilled in communication and relationship-building
· Committed to the open and affirming mission and values of Church of the Foothills and the United Church of Christ
Essential Responsibilities
Hospitality and Communication
· Serve as the primary point of contact for the church during office hours.
· Welcome visitors and provide assistance in person, by phone, and by email.
· Answer incoming calls, manage voicemail, and direct inquiries to appropriate staff or volunteers.
· Respond to routine requests for information in a timely and professional manner.
· Foster a warm, inclusive, and welcoming environment for all who interact with the church.
Church Records and Database Management
· Maintain the church database and membership records.
· Keep membership rosters current and accurate.
· Track and record worship attendance and other participation data.
· Maintain confidentiality of sensitive church records and personal information.
Worship and Program Support
· Prepare and distribute a weekly organizing email to all individuals involved in upcoming worship services.
· Coordinate schedules and communications among worship leaders, musicians, volunteers, and staff.
· Prepare the weekly worship bulletin in collaboration with the Pastor, musicians, and worship leaders.
· Assist with the preparation and distribution of worship-related materials as needed.
Calendar and Communications Coordination
· Work closely with the Pastor and Digital Media Specialist to maintain the church calendar across online and printed platforms.
· Ensure events, meetings, classes, and worship services are accurately communicated to the congregation and community.
· Assist in coordinating church-wide communications, announcements, and publications.
Facility Use Coordination
· Serve as the primary administrative contact for facility use inquiries.
· Coordinate scheduling of church facilities for congregational, community, and outside group use.
· Maintain facility use calendars and ensure accurate communication among staff, users, and church leadership.
· Assist with facility use agreements, scheduling logistics, and related administrative tasks.
Administrative Support
· Provide administrative support to the Pastor and church leadership.
· Maintain organized office files and records.
· Order and manage office supplies as needed.
· Support special events, meetings, and congregational activities through administrative coordination.
Assist with preparation of reports, correspondence, and other church documents as requested.
Pay: $28.00 - $32.00 per hour
Benefits:
Work Location: In person
