What You'll Do:
100% On-Site Position.
POSITION SUMMARY
Under the direction of the Purchasing Manager, the Purchasing Agent is responsible for the procurement of a variety of goods and services on a complex and technical level consistent with STRC policies and procedures.
KEY RESPONSIBILITIES / DUTIES
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Promote and support a culture of excellence at Spokane Tribe Resort & Casino by modeling STRC values, delivering exceptional guest service, and upholding the highest standards of professionalism and ethics.
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Provide exceptional guest service throughout all interactions.
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Ensure compliance with all applicable gaming regulations, internal controls, and departmental policies, including requirements of the Gaming Commission and applicable state and federal authorities.
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Review, approve, and process purchase requests for goods and services; issue purchase orders; and maintain vendor information and product pricing in the sanctioned materials management system, ensuring compliance with purchasing procedures, the vendor licensing process, and user requirements.
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Plan and carry out procurement activities to ensure prompt placement of orders for materials, supplies, equipment, and related items in the required quantity, when and where needed; select and maintain sources of supply using progressive purchasing techniques and methods.
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Research and prepare written bids and proposal requests (RFP and RFQ), negotiate prices, analyze bid responses, prepare supporting spreadsheets, comparisons, recommendations, and justifications, and assist in bid openings.
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Prepare procurement contracts and stocking agreements for review by the Purchasing Manager before execution, and execute all properly authorized purchase orders in a timely manner.
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Communicate and interact with vendors and departments regarding procurement procedures and order status; discuss defective or unacceptable goods or services with receiving, users, and vendors to determine root cause and take corrective action.
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Process claims with vendors for damaged materials, monitor invoices for accuracy, reconcile invoice price and quantity discrepancies with accounts payable, and obtain vendor credits as appropriate.
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Participate in monthly inventory counts, ensuring accurate tracking and strict adherence to established inventory management protocols; expedite shipping and deliveries and monitor usage, inconsistencies, price changes, and vendor backorders.
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Maintain records in accordance with established policies, procedures, and audit guidelines (items or services purchased, costs, delivery, quality or performance, and inventories); review system documents for accuracy and completeness; and evaluate, monitor, and document vendor performance, pricing, and quality.
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Monitor monthly dollar amounts spent with unlicensed vendors to prevent compact and compliance violations; prepare and distribute vendor reports to managers and administration under the direction of the Purchasing Manager; and maintain familiarity with UCC regulations as they pertain to the purchasing function.
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Demonstrate dependability and reliability by maintaining regular, punctual attendance and consistently fulfilling assigned shifts and responsibilities.
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Create, maintain, and facilitate a positive and safe work environment; promote healthy team member relations and report concerns to appropriate personnel.
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Perform other duties as assigned.
What You'll Bring:
POSITION QUALIFICATIONS
Education & Experience
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High school diploma or GED. A college degree or an equivalent combination of higher education with purchasing experience may be considered.
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Three (3) years of purchasing experience. Experience in a hospitality or casino environment is preferred.
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Working knowledge and experience with Agilysys SWS or a similar materials management system.
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Broad knowledge of all facets of gaming and related operational activities, preferred.
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Proficient knowledge and experience in accounting processes.
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Willing and available to work varied schedules, including nights, weekends, holidays, and special events
Skills, Abilities & Competencies
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Advanced-level skills and knowledge in Microsoft Office Suite applications.
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Demonstrated proficiency with a 10-key calculator and computer keyboard.
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Excellent verbal and written communication skills.
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Ability to negotiate terms and reach outcomes that maximize STRC resources while gaining the support of all parties.
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Ability to organize and direct a project to completion and complete assigned tasks in stressful situations under deadlines.
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Communicate effectively with guests, team members, and external contacts. Read, write, and speak English fluently.
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High level of integrity, discretion, and commitment to confidentiality.
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Maintain a positive, professional, and productive demeanor.
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Move efficiently throughout the work area.
Regulatory & Compliance Responsibilities:
Obtain and maintain a valid Gaming License
