Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support to ensure smooth daily functions. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient work environment. This paid position offers an exciting opportunity to develop your office management expertise while supporting a collaborative and energetic team.
Responsibilities
- Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle calendar management, scheduling appointments, meetings, and coordinating events with precision and attention to detail
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
- Assist with bookkeeping tasks utilizing Sage Intacct, Kaneso, or similar accounting tools to support financial recordkeeping and invoicing
- Provide exceptional customer service by responding promptly to inquiries via phone, email, or in person while maintaining excellent phone etiquette
- Organize files, documents, and correspondence through effective filing systems both digitally and physically
- Support office management tasks such as ordering supplies, managing office equipment, and ensuring a clean and organized workspace
Qualifications
- Proven clerical experience with strong office management skills and familiarity with administrative procedures
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and general computer literacy
- Experience with data entry, proofreading, and document formatting to ensure accuracy and professionalism
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong communication skills in both English and bilingual capabilities are highly desirable
- Knowledge of Sage Intacct, Kaneso or bookkeeping experience is a plus
- Previous experience in customer support or front desk roles demonstrating professionalism and positive client interaction
- Ability to manage time effectively using organizational tools for calendar management and task prioritization
Join us as an Administrative Assistant where your enthusiasm for organization combined with your technical skills will make a meaningful impact! This role is designed for motivated individuals eager to grow their office management expertise while supporting a vibrant team dedicated to excellence.
Pay: $19.00 - $21.00 per hour
Work Location: In person
