Executive Administrative Assistant (Remote | Part-Time)
Location: Remote (U.S.-based, available to work Eastern time zone hours)Hours: Up to 30 hours per weekCompensation: $30–35/hour depending on experience + quarterly performance bonus opportunityClassification: 1099 Independent Contractor
About the Role
We are seeking a highly capable Executive Administrative Assistant to support the founder and managing director of a growing group of companies operating across hospitality, culinary staffing, e-commerce, and events.
This is a high-trust role for an organized, polished, and dependable professional who thrives in a fast-paced environment and enjoys helping executives stay focused, prepared, and efficient.
The successful candidate will serve as a key administrative partner to the managing director while also providing coordination and organizational support to members of the leadership team. This role requires exceptional attention to detail, strong follow-through, sound judgment, and the ability to manage multiple priorities without losing accuracy.
This is not a traditional administrative role. We are looking for someone who takes ownership, anticipates needs, and brings structure to a dynamic environment while operating within established priorities, processes, and decision-making boundaries.
What You’ll Do
Executive Support Manage and maintain a complex executive calendar across multiple businesses Coordinate meetings, appointments, travel, and daily logistics Prepare meeting agendas, materials, and follow-up action items Prioritize incoming requests and communications Draft professional correspondence, documents, and presentations Maintain organized digital files, records, and executive resources Handle confidential and sensitive business information with discretion Ensure commitments, deadlines, and important details are tracked and completed
Leadership Team Support Assist the Director of Operations with project tracking, documentation, and administrative coordination Support leadership initiatives by maintaining organization, timelines, and follow-through Provide CRM and pipeline management support for the Director of Hospitality Partnerships, including data accuracy, updates, and reporting Help maintain consistency and organization across multiple business systems and workflows
What We’re Looking For
You are:
- Exceptionally organized and detail-oriented Professional, polished, and confident in business communication Proactive and resourceful while respecting established priorities, processes, and decision-making boundaries Dependable—when you commit to completing something, it gets done accurately and on time Calm and steady in a fast-changing environment Comfortable managing multiple priorities simultaneously Strong in written communication and professional correspondence Able to identify what needs attention and bring solutions forward Discreet and trustworthy with confidential information Comfortable working independently with appropriate communication and escalation when needed
Required Experience 3+ years of experience supporting executives, founders, business owners, or senior leaders Experience managing complex calendars and competing priorities Strong written and verbal communication skills Excellent attention to detail and follow-through Experience with digital organization, documentation, and workflow management Proficiency with Google Workspace and/or Microsoft Office Reliable home office setup and high-speed internet Ability to work independently in a remote environment
Preferred Experience
Experience with the following is a plus: Airtable Slack Google Meet Calendly SignNow CRM systems Project management platforms AI productivity tools such as ChatGPT or similar solutions
What Success Looks Like
Success in this role means the managing director and leadership team are consistently more organized, prepared, and effective because of your support.
You create clarity where there is complexity, keep priorities moving forward, communicate proactively, and ensure important details do not fall through the cracks.
The ideal candidate is someone who takes pride in being the person others can rely on—someone who brings order, consistency, and professionalism to every interaction.
Compensation & Structure $30–35/hour based on experience Up to 30 hours per week 1099 independent contractor Quarterly performance-based bonus opportunity Remote work environment with agreed-upon availability windows
We are looking for someone interested in a long-term professional relationship who values accountability, reliability, and excellence.
Pay: $30.00 - $35.00 per hour
Benefits:
Application Question(s):
- Have you managed multiple competing priorities daily without direct supervision?
- Are you available during Eastern Time business hours?
- Do you have a dedicated home office and reliable high-speed internet?
- Are you legally authorized to work in the United States?
- How many years have you directly supported a CEO, Founder, President, Owner, or C-suite executive?
- Have you been responsible for identifying missing information, following up with stakeholders, and ensuring completion without being reminded?
- Have you regularly communicated with clients, vendors, partners, or senior-level professionals on behalf of an executive?
- Are you comfortable making routine decisions within established guidelines while escalating issues that require executive input?
- Have you worked remotely in a role requiring independent time management and accountability?
Work Location: Remote
