Overview
We are seeking a dynamic and organized Office Administrator/Front Desk professional to join our team! This vital role ensures the smooth operation of daily office functions while providing exceptional support to visitors, clients, and staff. As the first point of contact, you will create a welcoming environment and handle a variety of administrative tasks with energy and professionalism. Your proactive approach will help foster an efficient, friendly, and productive workplace. This paid position offers an exciting opportunity to develop your administrative skills within a vibrant team.
Duties
- Greet visitors, clients, and vendors warmly, ensuring a positive first impression
- Manage multi-line phone systems with courteous phone etiquette, directing calls efficiently
- Handle front desk responsibilities including answering inquiries and providing information
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Schedule appointments, Schedule with RTC
- Support office management activities such as supply inventory, mail distribution, and general clerical duties
- Assist with customer support by addressing inquiries promptly and professionally
- Conduct basic proofreading of documents for accuracy and clarity
- Maintain cleanliness and organization of the reception area to uphold a professional environment
- Assist with office supply inventory and orders.
- Assist with enrollment forms
- Assisting with transportation and coordinate with drivers
- Assist with meal courts
- Coordinate communication between staff, families, and clients
- Maintaining attendance and census report
Skills
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Excellent phone etiquette with experience managing multi-line phone systems
- Strong data entry skills with high accuracy and attention to detail
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Ability to handle multiple responsibilities simultaneously while maintaining professionalism
- Experience in assisting duties such as management and appointment scheduling
- Knowledge of office management best practices to streamline daily operations
Join us in creating a welcoming atmosphere while supporting our team’s success! This role is perfect for motivated individuals eager to grow their administrative expertise in a lively, supportive environment.
Pay: From $20.00 per hour
Work Location: In person
