Core Responsibilities
Accounts Payable – Daily Execution (Primary Focus)
- Code and post all general administrative expenses to the correct general ledger accounts
- Review and ensure accuracy and completeness of all AP entries before posting
- Maintain strict control over daily transaction flow and posting discipline
- Process and manage daily COD transactions
Cash Flow Monitoring & Payment Execution
- Monitor daily cash activity and ensure alignment between transactions and available balances
- Coordinate and execute ACH and wire payments
- Manage and execute weekly check runs (multiple entities)
- Maintain accurate records of all disbursements and payment activity
Credit Card & Expense Reconciliation
- Reconcile corporate credit card transactions monthly
- Ensure all charges are properly coded, supported, and posted
- Investigate and resolve discrepancies or missing documentation
Bank Reconciliations & GL Integrity
- Perform daily and monthly bank reconciliations
- Reconcile all activity to the general ledger
- Identify and resolve discrepancies independently
- Maintain accurate cash and transaction records
Month-End Close & Reporting
- Prepare and post journal entries (payroll, accruals, adjustments)
- Maintain and reconcile balance sheet schedules
- Assist with month-end close process
- Generate and maintain required financial reports
- Ensure all data is accurate, complete, and audit-ready
Future Growth (Secondary Responsibility)
- Support accounting operations for a second company (machine shop)
- Assist with basic AR/AP functions and transaction posting
- Contribute to setup and maintenance of new accounting records
Qualifications
- 4–7+ years of accounting experience
- Strong hands-on experience with:
- Accounts Payable operations
- General ledger posting
- Bank reconciliations
- Credit card reconciliations
- Proven ability to manage daily transaction flow accurately and consistently
- Experience in inventory-based, manufacturing, or distribution environments preferred
- Intermediate Excel skills (reconciliations, tracking, reporting)
Key Competencies
- Strong attention to detail and accuracy in financial data
- Ability to work independently and resolve issues without escalation
- Organized and able to manage multiple deadlines consistently
- Accountability for complete and timely execution of responsibilities
Work Environment
- Full-time, on-site position (Boca Raton, FL)
- Standard hours: 9:00 AM – 6:00 PM
- Structured, deadline-driven environment
Performance Expectations
- All administrative expenses accurately coded and posted daily
- Cash activity monitored and aligned with transactions at all times
- Weekly check runs executed on time and without errors
- Credit card transactions fully reconciled and supported
- Bank reconciliations and GL kept current and accurate
- Month-end close support delivered without delays or rework
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
