Boston Higashi School is a nonprofit educational organization serving students with autism through the Daily Life Therapy® model. Our mission focuses on structured learning, physical activity, creative arts, and social development to help students build independence and confidence.
We are seeking a highly organized and collaborative Business Office Manager to support the administrative and financial operations of the school.
The Business Office Manager plays a key role in supporting the Executive Director, Accounting Manager, and Chief Development Officer while ensuring the efficient day-to-day operation of the Business Office. This position combines administrative leadership, financial coordination, contract management, and event support, requiring strong organizational skills and attention to detail.
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Support the Executive Director with daily administrative functions including correspondence, scheduling, contracts, and collections.
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Maintain the school’s Contracts Log and coordinate the distribution of contracts to school districts and agencies.
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Maintain records for in-state and out-of-state tuition rates for each fiscal year.
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Maintain files related to vendor agreements, private consultants, inspections, and certifications for both campuses.
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Coordinate documentation related to construction and fiscal plant management.
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Prepare and distribute meeting notices for the Board of Directors and Members of the Corporation.
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Record and maintain official meeting minutes and related documentation.
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Assist the Accounting Manager with accounts payable, receivable, and audit preparation.
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Serve as a check signer for operating and payroll accounts.
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Deposit checks in the absence of the Accounting Manager and manage bi-weekly petty cash.
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Track CD renewal dates and trademark renewals.
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Manage vendor documentation including W-9 forms and Massachusetts tax exemption certificates (ST-2 and ST-5).
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Act as the school’s purchasing agent and manage vendor services such as Shred-It and Poland Springs.
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Assist with matching packing slips to invoices for accounting processing.
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Receive and distribute Business Office mail and manage the postage meter.
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Maintain financial tracking spreadsheets related to:
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Donations and donor acknowledgment letters
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School store, Higashi Café, and Daily Life Therapy Farm sales reconciliation
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Vacation Camp and CAEP program payments and invoicing
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Reconcile online donation platforms including Stripe, GiveSmart, PayPal, and Square.
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Maintain uniform inventory and assist with related purchasing.
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Coordinate annual insurance renewals, accident claims, certificates of insurance, and insurance binders.
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Maintain documentation related to facility inspections and certifications.
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Support the Chief Development Officer with fundraising events and donor communications.
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Prepare acknowledgment letters for donations, including memorial gifts and stock transfers.
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Assist with the organization and financial tracking of major fundraising events, including the Annual Gala, golf tournaments, conferences, and other school events.
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Maintain event tracking spreadsheets, guest lists, and online event management platforms such as GiveSmart.
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Assist with reconciliation of fundraising deposits and auction proceeds.
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Bachelor’s degree in Business Administration, Accounting, or a related field preferred
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Strong organizational skills with the ability to manage multiple priorities
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Excellent attention to detail and record-keeping abilities
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Strong interpersonal and communication skills
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Ability to work effectively in a multicultural environment
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Positive, professional attitude and collaborative work style
